As of 22 April 2009 this website is 'frozen' in time — see the current IFLA websites

This old website and all of its content will stay on as archive – http://archive.ifla.org

IFLANET home - International Federation of Library Associations and InstitutionsAnnual ConferenceSearchContacts

68th IFLA Conference Logo  

68th IFLA General Conference and Council

Libraries for Life: Democracy, Diversity, Delivery

August 18th - 24th 2002, Glasgow, Scotland







Guidelines for Poster Sessions

Poster Sessions Programme



Guidelines for Poster Sessions

These guidelines have been drawn up to assist in raising the quality of the IFLA poster sessions. The Professional Committee regularly monitors poster sessions and is concerned that a high standard is maintained and that new ideas and activities are presented, and that recent developments highlighted. It is also concerned to have a diversity of topics exhibited and to encourage newcomers to participate.

All proposals for poster sessions should state clearly to which of IFLA's professional priority/ies they relate. The Professional Priorities can be found at: http://archive.ifla.org/V/cdoc/index.htm


Posters will be on boards measuring 1.8m x 1.2m. Each can be fitted with a Universal Literature Dispenser to take A4 handouts. Additional specially designated table space can be provided for material, if required, in the Literature Distribution Centre nearby, subject to notification not later than June 15th.

A clear typeface must be used and 24pt is the smallest recommended type size to be used.

The recommended word limit is 250 words.

Full use of colour, bold and larger typefaces is encouraged and all sections of the poster should be clearly legible from a distance of 2 meters.

The use of illustrative material, photographs, etc is recommended.

The design should be thought out so as to give quick impact and attract immediate interest

All posters should be accompanied by a presenter throughout the sessions, usually a period of 2 hours on 2 days. The presenter should be able to answer questions and provide further information.

Explanatory handouts are also encouraged to fill in more detail.


It is important that the poster illustrates a topical theme that is easily comprehended in a poster format. They should convey a simple message. Projects more suited to discursive presentation should be offered for papers at the appropriate Section's Open Session or workshop. New developments or recent activities, such as posters showing how disasters have been handled, introducing an innovative approach to disseminating information to different communities, showing new approaches to library design, etc. are examples of approaches that might be adopted.

Poster sessions should not be used simply as a means of advertisement, e.g. of conferences, library school courses, etc. which are more appropriately advertised by other means, such as flyers or prospectuses, though innovative data in published form, such as on CD-ROM are welcomed.

Posters which inform conference delegates about activities in less well-known parts of the world, or of projects which have not been written up in the professional literature are especially welcome. Activities which have been the subject of posters sessions in previous years should demonstrate clearly progress made since the previous display.

Posters should not be simply downloaded Powerpoint presentations or Web pages.

Interest and immediate impact are the two qualities that are especially looked for.

The Professional Committee will judge the poster sessions and an award will be made for that which is considered the best.

The criteria for judging poster sessions are:

  • Overall aesthetic quality, clarity of presentation and general appearance
  • Information content
  • Handouts
  • Helpfulness of presenter
  • Overall interest and relevance

Presenters are strongly recommended to follow the Poster Sessions in Library Science: Guidelines 1984. (IFLA Professional Reports Series No 3)

Arrangements for Glasgow

Velcro will be available for sale to Presenters, if required.

Each Poster Board will be numbered sequentially and have the logo and "sponsored by ingenta" statement in their colours (black/blue/gold).

Presenters should set up their posters between 10.00 - 14.00 on Sunday. Later arrivals may have difficulties in finding sufficient space to set up their posters.

All presenters should be at their posters during the 2 presentation periods.

Tuesday 20 August, 12.00-14.00 and Wednesday 21 August, 12.00-14.00.

Posters and supplementary material displayed in the Literature Distribution Centre must be removed following closure of the exhibition on Wednesday 21 August. The dismantling period is 17.00-19.00.

Any posters remaining in the area after those hours will be dismantled and disposed of by the Organisers.

Poster Sessions Programme


Latest Revision: May 21, 2002   Copyright ©
International Federation of Library Associations and Institutions