Programs At IFLA 2001

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INDEX
GENERAL INFORMATION
PROGRAM INFORMATION
REGISTRATION & HOTELS
IMPORTANT ADDRESSES

IN THIS DOCUMENT:
Background
Who Can Present Programs
Current Contacts
Program Formats
Open Forums
Workshops
Poster Sessions
Discussion Groups
Satellite Meetings
Time Frame
Calls for Papers
Further Information

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General programming for the Conference is done by the various IFLA Divisions, Sections, Roundtables, Discussion Groups, and the IFLA Professional Board. The U.S. National Organizing Committee (NOC) is responsible for the plenary speaker, opening session speakers, and all social and cultural events. The NOC also assists IFLA in finding speakers from the United States for programs.

If you are interested in participating in a program, please contact Evelyn Daniel, Chair of the Program Committee, or other members of the Program Committee. Further information on program participation may be found on the IFLA site in the IFLA Officers Handbook under Programmatic Concerns. A short summary appears below.

Background

IFLA programs are controlled by a Professional Board made up of chairs of each of the eight divisions. The eight divisions (plus five core programmes) control the program planning activities for all the sections. Sections belong to divisions. Round tables belong to sections, and the sections control the round table program planning activities.

Who Can Present Programs

Round tables and sections may request program time and space at IFLA meetings. There are specific forms and times when these must be presented. A calendar and program planning forms are sent to all the officers to use in submitted proposed programs. IFLA headquarters has a number of brochures or guidelines dealing with programming that are issued by the Professional Board. Current copies of these materials are available to chairs of Division Coordinating Boards, Sections, and Round Tables from Carol Henry, the Executive Officer of IFLA, at carol.henry@ifla.org.

Current Contacts

A list of current chairs and other officers of the units who control programming at IFLA with current email addresses is available at http://ils.unc.edu/daniel/IFLA/IFLA-contacts.html.

Program Formats

Program formats for IFLA have been standardized. Five kinds of professional meetings may be organized by divisions, sections, and round tables. These are:

Open Forums
Workshops
Poster Sessions
Discussion Groups
Satellite Meetings

Programs may be sponsored by one or more IFLA groups. The IFLA Core Programmes may also be a co-sponsor of a meeting.

Open Forums

Forum slots usually occur on Monday, Tuesday or Wednesday of the conference week. For these fora, speakers are invited by a section to prepare a paper in advance and deliver it to an audience. Papers are provided in all five official languages of IFLA (each section has the responsibility of getting papers translated); for some sessions simultaneous translation is available. In any event speakers must speak slowly and enunciate clearly for those whose first language is not that of the speaker.

An open forum is typically topical in nature and relates to the theme of the conference with the special emphasis that a section seeks to give it. The time slot for a forum is typically two hours with 3-4 papers or a panel discussion. Session planners draw on the suggestions of the sponsoring group for speakers. Rarely is financial assistance offered to session speakers.

Workshops

Workshops are typically scheduled on Thursdays during the conference week and may be either one day or a half day in duration. Workshops are generally limited to 50 participants and often presented off-site. The purpose of a workshop is for exchange of ideas and thus the emphasis is on short speeches or panel presentations and a lot of dialogue.

Poster Sessions

Typically around 20 posters (but possibly as many as 40 in Boston) are displayed in an area where a lot of traffic is expected. Poster programs are presented twice in two hour intervals typically on Tuesdays and Wednesdays of the conference week from 12 to 2. Poster sessions combine content and appearance. A presenter for a poster session should be informal perhaps with handouts tightly coupled to graphical elements in the poster display itself.

Discussion Groups

These are groups coalescing around a particular topic and established on a two-year renewal basis. These are very informal with no designated speakers or published programs.

Satellite Meetings

Satellite meetings are pre- or post-conferences that need a longer time than one day. They typically last two to five days and allow expanded coverage of a particular theme or a training course. They are held either directly before or immediately after the IFLA Conference either in the same city or in another city in the same or a neighboring country. They may be listed in the Conference Program. All expenses must be met by the organizers, although sponsors may be sought and fees may be charged. Efforts should be made to have papers translated into the IFLA languages.

From Professional Board Guidelines: "Satellite meetings are the full responsibility of the sponsoring Division(s), Section(s), Round Table(s) or Core Programme(s) to organize and finance. All proposals for pre- and post-conference satellite meetings must be submitted to and approved by the Professional Board at least one year in advance."

Time Frame

An IFLA program unit must submit its first program 'intention' form sometime in the fall -- perhaps early October. A second more final form has to be submitted in early spring. The written papers are due in May. Translations are due shortly thereafter into the five official languages are English, French, Spanish, German and Russian. Translations are the responsibility of the program unit.

Calls for Papers

The IFLA program units will be announcing their calls for papers sometime in the fall of 2000 for acceptance and presentation at the IFLA 2001 conference. The calls will be made available on the conference site - first at the working site (http://ils.unc.edu/daniel/IFLA/IFLA-Contacts.html) listed above.

Further Information

For further information, please contact an officer of an appropriate section, a member of the Program Planning Task Force (http://IFLA.org/IV/ifla67/taskforc.htm) or to the chair, Evelyn Daniel (daniel@ils.unc.edu) .

67th IFLA Council and General Conference Libraries and Librarians: Making a Difference in the Knowledge Age August 16th - 25th 2001