IFLA

As of 22 April 2009 this website is 'frozen' in time — see the current IFLA websites

This old website and all of its content will stay on as archive – http://archive.ifla.org

IFLANET home - International Federation of Library Associations and InstitutionsActivities and ServicesSearchContacts

IFLA Universal Bibliographic Control and International MARC Core Programme (UBCIM)

UNIMARC Guidelines no. 4

UNIMARC Minimal Level Record

1999-02-10

INTRODUCTION

This Guideline specifies a Minimal Level Record for use with the UNIMARC Bibliographic Format. UNIMARC specifies very few data elements as MANDATORY in a UNIMARC record. A record with only those data elements is marginally useful for bibliographic control purposes. The Minimal Level content specified in this Guideline is targeted at creating a record that can be used for general bibliographic control. In addition to these data elements, others can always be included in a record that is considered less-than-full, depending on the type of material and the use of the record. The MANDATORY data elements specified by UNIMARC are the following:

    001 Record Identifier
    100 General Processing Data (Character positions 0-7, 22-24, 26-29)
    101 Language of the work (when applicable)
    120 Coded Data Field: Cartographic Materials - General (cartographic items only)
    123 Coded Data Field: Cartographic Materials - Scale and Co-ordinates (cartographic items only)
    200$a Title and Statement of Responsibility, Title proper
    206 Material Specific Area: Cartographic Materials Mathematical Data (cartographic items only)
    801 Originating Source Field

Conventions used in the following lists

The listing is divided into two parts. Part 1 contains the basic fields that are generally common to all forms of material. Part 2 contains minimal requirements for fields used for special forms of material, such as serial, projected, and cartographic items.

The following codes are used to indicate the requirements for each data element:

    M = Mandatory (for all minimal level records)
    A = mandatory if Applicable (to the item being catalogued)

All indicator positions are mandatory if the field occurs. All character positions in fixed length fields must have values. Where the character position is not mandatory, the value may be the fill character. Many data elements usually occur with only one special form of material, e.g. map scale coordinates with cartographic material, thus many data elements are marked as mandatory if applicable. Code A means both if applicable to the item being catalogued and if available when the source document (e.g. catalogue card) has limited information.

PART 1: ALL MATERIAL

Record Information

    Record Label (all 24 positions)
    Directory
    001 Record Identifier
    005 Version Identifier
    801 Originating Source

      $a Country
      $b Agency
      $c Date of Transaction

 

M
M
M
M
M
M
M
M

Standard Numbers

    010 International Standard Book Number (ISBN) [Monographic items]
    $a ISBN
    $z Erroneous ISBN
    020 National Bibliography Number
    Note: Required if record is distributed by a national bibliographic agency
    $a Count
    $b Number
    $x Erroneous number

 

A
M
A
A

M
M
A

Coded Data

    100 General Processing Data
    $a General processing data

      0-7 Date entered on file
      8 Type of Date
      9-12 Publication Date 1
      22-24 Language of Cataloguing
      26-29 Character Set
      34-35 Script of Title
    101 Language of the Work
    $a Language of text, soundtrack, etc
    102 Country of Publication or Production
    $a Country of publication

 

M
M
M
M
M
M
M
M
A
A
M
M

Title Page Information

    200 Title and Statement of Responsibility

      $a Title proper
      $b General Material Designation [non-textual material only]
      $f First statement of responsibility
      $h Number of part
      $i Name of part
      205 Edition statement
    $a Edition statement
    210 Publication, Distribution, etc
      $a Place of publication, distribution, etc
      $c Name of publisher, distributor, etc
      $d Date of publication, distribution, etc
    215 Physical Description
      $a Specific Material Designation and extent of item

 

M
M
A
A
A
A
A
M
A
A
A
A
A
M

Series Information

    225 Series

      $a Series title
      $h Number of part
      $i Name of part
      $v Volume designation
      $x ISSN

 

A
M
A
A
A
A

Titles

    500 Uniform Title

      $a Uniform title
      $b General Material Designation
      $h Number of part
      $i Name of part
      $k Date of Publication
      $l Form subheading
      $m Language
      $n Miscellaneous information
      $q Version

 

A
M
A
A
A
A
A
A
A
A

Responsibility Information
[If an agency does not have a concept of main entry, then use 701, 711, or 721]

    700 Personal Name - Primary Intellectual Responsibility

      $a Entry element
      $b Part of name other than entry element
      $c Additions to names other than dates
      $d Roman numerals
      $f Dates
    710 Corporate Body Name - Primary Intellectual Responsibility
      $a Entry element
      $b Subdivisions
      $c Additions to name or qualifier
      $d Number of meeting
      $e Location of meeting
      $f Date of meeting
    720 Family Name - Primary Intellectual Responsibility
      $a Entry element
      $f Dates

 

 
A
M
A
A
A
A
A
M
A
A
A
A
A
A
M
A

PART 2: SPECIAL FORMS OF MATERIAL

Serially Issued Items

    011 International Standard Serial Number (ISSN)

      $a Number (ISSN)
      $y Cancelled ISSN
      $z Erroneous ISSN
    110 Coded Data Fields: Serials
      $a/0 Serial coded data/Type of serial designator
    207 Material Specific Area: Serials - Numbering
      $a Numbering: dates and volume designations
    430 Continues
    431 Continues in Part
    434 Absorbed
    435 Absorbed in Part
    436 Formed by the Merger of
      $x or $1011$a ISSN
      $t or $1200$a Title
      $a or $17-- Intellectual Responsibility
    440 Continued by
    441 Continued in Part by
    444 Absorbed by
    445 Absorbed in Part by
    446 Split into
    447 Merged with XXX to Form
    448 Changed Back to
      $x or $1011$a ISSN
      $t or $1200$a Title
      $a or $17-- Intellectual Responsibility
    530 Key title
      $a Key title
      $b Qualifier

 

A
M
A
A
A
M
A
M
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
M
M
A

Projected Material

    101 Language of the Work

       additional subfield:
      $j Language of subtitles [Moving Image items]
    115 Coded Data Fields: Visual Projections, Video-recordings, and Motion Pictures
      $a/0 Coded data - general / Type of material

 

A

A
A
M

Graphics

    116 Coded Data Field: Graphics

      $a/0 Coded data for graphics / Specific Material Designation

 

A
M

Three-Dimensional Artifacts and Realia

    117 Coded Data Field: Three-Dimensional Artifacts and Realia

      $a/0 Coded data for three-dimensional artifacts and realia / SMD

 

A
M

Cartographic Material

    120 Coded Data Field: Cartographic Materials - General
    23 Coded Data Field: Cartographic Materials - Scale and Coordinates

      $a Type of scale
      $b Constant ratio linear horizontal scale
      $c Constant ratio linear vertical scale
    24 Coded Data Field: Cartographic Materials - Special Material
      Designation Analysis
      $b Form of cartographic item
    206 Material Specific Area: Cartographic Materials - Mathematical Data
      $a Mathematical data statement

 

M
A
M
A
A
A
M
A
M

Sound Recordings and Music

    071 Publisher's Number for Music [Sound Recordings and Printed Music]

      $a Publisher's number
      $b Source
    125 Coded Data Field: Sound Recordings and Printed Music
      $a/0 Format of printed music / Type of score
    208 Material Specific Area: Printed Music
      $a Printed music specific statement
    500 Uniform Title
      additional subfields:
      $r Medium of performance
      $s Numeric designation for music
      $u Key for music
      $w Arranged statement for music

 

A
M
M
A
M
A
M
A



A
A
A
A

Computer Files

    135 Coded Data Field: Computer Files

      $a/0 Coded data for computer files / Type of computer file
    230 Material Specific Area: Computer Files
      $a Designation and extent of file

 

A
M
A
M

Microform Reproductions

    130 Coded Data Field: Microforms - Physical Attributes

      $a/0 Microform coded data - physical attributes / Specific Material Designation
    324 Original Version Note
      $a Text of note
    325 Reproduction Note
      $a Text of note

 

A
M
A
M
A
M

Component Parts

    461 Set Level [Component Part]
    463 Piece Level [Component Part]

      $y or $1010$a ISBN
      $x or $1011$a ISSN
      $t or $1200$a Title
      $v or $1200$v Volume designation
      $a or $17-- Intellectual Responsibility

 

A
A
A
A
A
A
A

Older Monographic Publications

    012 Fingerprint Identifier
    140 Coded Data Field: Antiquarian - General [All character positions]
    141 Coded Data Field: Antiquarian - Copy specific Attributes [All character positions]
    316 Note Relating to the Copy in Hand
    317 Provenance Note
    481 Also Bound in this Volume
    482 Bound with

      $t or $1200$a Title
      $v or $1200$v Volume designation
      $a or $17-- Intellectual Responsibility

 

A
A
A
A
A
A
A
A
A
A

*    

Latest Revision: August 17, 1999 Copyright © 1995-2000
International Federation of Library Associations and Institutions
www.ifla.org