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World Library and Information Congress: 74th IFLA General Conference and Council
"Libraries without borders: Navigating towards global understanding"
10-14 August 2008, Québec, Canada
Registration and Hotel Reservation
The World Library and Information Congress 2008, 74th IFLA General Conference and Council will take place in Quebec, Canada from 10-14 August, in the Québec City Convention Centre, Québec City, Canada.
How to become a delegate
Or Download the Registration Form (French/English):
Please ensure that if you would like to pay in Canadian Dollars you use the CAD link and if you would like to pay in Euros that you use the Euro link.
[ 29 July 2008 ]
In order to register now you must register on-site
at the Québec Conference Centre (QCC) in Quebec.
13:30 – 18:00 Friday 8 August
The registration will be processed once full payment has been received. The conference organiser will not accept any bank charges associated with the transfer of money.
All IFLA members, regardless of category, will be entitled to register at the member rates published. If you are not an IFLA Personal or Institutional Member, but are a member of your national library association which has a Membership in IFLA, please contact your national association or IFLA Headquarters for the correct membership number. You can find the membership code also in the IFLA Directory or in the Online IFLA Membership Directory. This number should be entered on the registration form.
If your registration form and payment are received after 7 May 2008, the late registration fee will be automatically charged.
The registration fee covers
• Name badge • Day bag • Admission to all sessions on the day of registration • Admission to exhibition on the day of registration • Admission to social and cultural events on the day of registration (if registered and upon availability of tickets)
An "accompanying person" is a participant that is accompanying a regular delegate, speaker or a student delegate. Other participant types can not have an accompanying person.
Accompany persons have access to the conference venue and receive the benefits as detailed above. However, other than the opening session, accompanying guests may not attend any other official conference sessions.
Confirmation and joining instructionsConcorde Services Ltd./Congrex UK will send confirmation of your registration within six weeks after receipt of your payment. If you have not received a confirmation letter six weeks after having made payment, please contact Concorde Services Ltd./Congrex UK. A final confirmation and joining instructions will be sent to you electronically approximately six weeks prior to the Conference. This will provide your unique registration number and registration details. This final confirmation letter must be presented upon arrival at the pre-registration desk, if the account has been settled. If there is a balance still due, you should take this letter to the "Accounts" desk. In addition, joining instructions will be sent to all delegates electronically providing information to help you prepare for your visit to Québec City and attendance at IFLA 2008. Please ensure you submit your email address when registering. Joining instructions will also be available online.
Changes and Amendments to RegistrationsChanges to your registration will not be accepted over the telephone.
Please fax, post or e-mail any amendments or changes to the Secretariat, e-mail: firstname.lastname@example.org or fax: +44 207 117 4561.
Registration deadlineAfter July 25, 2008, pre-registration will close and all new registrations can only be done at the "New Registration" desk at the Québec City Convention Centre during the Conference. Note, on-site registration does not guarantee the availability of all conference materials and access to all social events.
Cancellations and refundsNotification of registration cancellation and refund requests must be submitted before 7 May, 2008 in writing to the Congress Secretariat, Concorde Services Ltd./Congrex UK. The fee for registration cancellations received on or before 7 May, 2008 is Euro 50 CAD 80. For cancellations after 7 May, 2008 no refunds will be given. Delegates who cannot attend may, under certain conditions, name a substitute to take their registration. Please contact the Congress Secretariat if this is applicable to you.
The Congress Secretariat have reserved accommodation in various price categories at a wide range of hotels in Québec City at preferential rates. On the hotel booking form you are requested to indicate the hotel of your first, second and third choice. Concorde Services Ltd./Congrex UK will endeavour to meet all accommodation requests. However, should your preferred hotel choice be unavailable, we reserve the right to book another hotel for you, at the closest available alternative.
Room ReservationsYour reservation will be handled as soon as the hotel booking form together with a credit card guarantee or deposit is received by the Congress Secretariat. Participants are advised to make their reservation request well in advance, as availability cannot be guaranteed after April 11, 2008. All reservations will be handled on a first come, first served basis. After April 11, 2008, accommodation requests will be dependant upon availability.
Room RatesAll rates quoted on the hotel booking form are per room per night, excluding breakfast, and applicable taxes (GST, PST and QST). Rates are quoted in Canadian dollars and Euros. The Euro rate is an indicator and the convertion rate will be set two weeks prior to arrival. Deposits can be paid in Canadian dollars or in Euros, please ensure you correctly indicate your preferred currency on the booking form. Deposits should be paid directly to the Congress Secretariat, who will pass this on to the hotel and this will be deducted from your final hotel bill. Deposits secured by credit card will not have payment deducted but instead the details will be past on to the hotel as guarantee for the booking. Please note that the exchange rate used, if paying in Euros, will be set approximately two weeks before arrival in Quebec. Only after receipt of the deposit or card guarantee, Concorde Services Ltd./Congrex UK will make the hotel reservation. Extension of payment until after the conference is not possible.
Changes and cancellations for reservationsChanges and cancellations of reservations should be made directly to Concorde Services Ltd./Congrex in writing only. If notification of cancellation is received by the Congress Secretariat before April 11, 2008, we will charge your credit card or deduct from deposit paid a Euro 50 or CAD 80 administration fee. If you have to cancel after this deadline the maximum of one night stay plus 10% of the total reservation costs will be charged. Please do not contact the hotel directly regarding your reservation as all reservations booked via the Congress Secretariat are handled by Concorde Services Ltd./Congrex UK as part of the block allocation being held with the hotels.
Within six weeks after receipt of your hotel reservation form with credit card guarantee or hotel deposit, you will receive a confirmation of your hotel reservation including name, address of your hotel and the cost per night. If you have not received any confirmation six weeks after payment of your hotel deposit, please contact Concorde Services Ltd./Congrex UK.
Hotel Categories and Prices
For the available hotels please refer to the Hotel Descriptions and Deposits [PDF
file - 252kB].
We also have a map of Québec [PDF file - 4MB] with the locations of the hotels marked.
Payment of the fees
Advance payment can be made in Euros or in Canadian dollars by any or the following ways:
Concorde Services Ltd./Congrex UK
4B, 50 Speirs Wharf
Glasgow, G4 9TH, Scotland
Tel: +(44)(141) 331 0123
Fax: +(44)(207) 117 4561
The World Library and Information Congress 2008, 74th IFLA General Conference and Council and/or its agent Concorde Services Ltd./Congrex UK and/or its agents have the right to immediately alter or cancel, without prior notice, the Congress or any of the arrangements, time tables, plans or other items relating directly or indirectly to the World Library and Information Congress 2008, 74th IFLA General Conference and Council caused by reasons beyond their control.
The World Library and Information Congress 2008, 74th IFLA General Conference and Council and/or its agent Concorde Services Ltd./Congrex UK and/or its agents shall not be liable for any loss, damage, expenditure or inconvenience caused as a result of such alteration or cancellation.