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IFLA Conference

World Library and Information Congress: 73rd IFLA General Conference and Council

"Libraries for the future: Progress, Development and Partnerships"

19-23 August 2007, Durban, South Africa

Spanish translation    French translation

Registration and Hotel Reservation

The World Library and Information Congress 2007, 73rd IFLA General Conference and Council will take place in Durban, South Africa from 19-23 August, 2007, in the International Convention Centre (ICC).

Registration:

How to become a delegate


Online conference registration is now closed!
(24.00 CET on 1st of August 2007)

You may still register at conference registration desk at the conference site.

Please print the Onsite Registration Form and bring it with you.

Registration fees

All prices mentioned below are quoted in Euro. The registration will be processed once full payment has been received. The conference organiser will not accept any bank charges associated with the transfer of money.

Full delegate IFLA member
Before: 15 May 2007 380.00 EUR
After: 15 May and before 1 August 460.00 EUR
On site: After 1 August 540.00 EUR; 5,400.00 ZAR

 

Full delegate Non member
Before: 15 May 2007 465.00 EUR
After: 15 May and before 1 August 540.00 EUR
On site: After 1 August 620.00 EUR; 6,200.00 ZAR

 

Accompanying person
Before: 15 May 2007 260.00 EUR
After: 15 May and before 1 August 260.00 EUR
On site: After 1 August 300.00 EUR; 3,000.00 ZAR

 

Student
Before: 15 May 2007 200.00 EUR
After: 15 May and before 1 August 200.00 EUR
On site: After 1 August 215.00 EUR; 2,150.00 ZAR

 

Day Registration
On site 125.00 EUR; 1,250.00 ZAR

 

All IFLA members, regardless of category, will be entitled to register at the member rates published. If you are not an IFLA Personal or Institutional Member, but are a member of your national library association in Membership of IFLA, please contact your national association or IFLA Headquarters for the correct membership number. You can find the membership code also in the IFLA Directory or in the Online IFLA Membership Directory.This number should be entered on the registration form.

If your registration form and payment are received after 15 May 2007, automatically the late fee will be charged.

The registration fee covers

Delegates:
Name badge * Admission to all sessions * Admission to the exhibition * Opening and Closing Sessions * All receptions * Professional visits to Libraries

Accompanying persons:
Name badge * Admission to Exhibition * One Sightseeing Tour * Opening Session * All receptions * Professional visits to Libraries

Day Regsitration:
Name badge * Day Bag * Admission to all sessions on the day of registration * Admission to the exhibition on the day of registration * Admission to social and cultural events on the day of registration (if registered and upon availability of tickets)

Confirmation

Concorde Services will send out confirmation of your registration within six weeks after receipt of your payment. If you have not received a confirmation letter six weeks after receipt of your payment, please contact Concorde Services. A final confirmation will be sent to you four weeks prior to the conference. This final confirmation letter must be presented upon arrival at the pre-registration desk (the 'PAID' desk) if the account has been settled, or at the unsettled account-desk (the 'NON-PAID' desk) if a balance is still due.

Alterations

Alterations to your registration will not be accepted over the telephone. Please fax, post or e-mail (wlic2007reg@congrex.com) any amendments to the Concorde Services.

Registration deadline

Please note that the on-site registration fee applies after 1 August 2007. Moreover, on-site registration does not guarantee the availability of all congress materials and access to all social events.

After 1 August 2007, pre-registration will close and all new registrations can only be done at the New Registration desk at the ICC during the Congress.

Cancellations and refunds

Notification of cancellation and refund requests must be submitted before 15 May, 2007 in writing to the Congress Secretariat, Concorde Services. The fee for cancellations received before 15 May, 2007 is Euro 50.
For cancellations after 15 May, 2007 no refunds will be given.

Hotel Reservation


The hotels available through the Congress Secretariat are now fully booked therefore for alternative accommodation options please visit the following websites:

http://www.sa-venues.com/searchkzn/durbancentral.htm
http://www.aatravel.co.za/staticnew/accommodation

Hotels have been selected mainly in the beach front area. If a shuttle service is provided, the buses will stop in the beach front area.

On the hotel booking form you are requested to indicate the hotel of your first, second and third choice. The Conference Secretariat reserves the right to book another hotel for you, should the desired accommodation be fully booked.

Please be informed that you are not obliged to reserve a room via the Conference secretariat.

Room Reservations

Your reservation will be handled as soon as the hotel booking form together with the deposit is received by the Conference Secretariat. Participants are advised to reserve hotel rooms well in advance, as rooms cannot be guaranteed after 15 May, 2007. All reservations will be handled on a first come, first served basis, after 15 May, 2007, upon availability. Please note that all bookings are now on a request only basis and can only be accepted if a credit card guarantee is provided.

Room Rates

All rates quoted on the hotel reservation form are per room per night, including breakfast and city tax and in South African Rand (ZAR). Deposits will have to be paid in Euro. The deposit will be deducted from your final hotel bill. Please note that the exchange rate used will be set approximately two weeks before arrival to Durban. The deposit as calculated on the registration form will have to be paid to the congress secretariat directly. Only after receipt of the deposit or credit card guarantee, Concorde Services will make the hotel reservation. Extension of payment until after the congress is not possible.

Changes and cancellations for reservations

Changes and cancellations of reservations should be made directly to Concorde Services in writing only. If notification of cancellation is received in writing by the Conference Secretariat before 1 May, 2007 we will charge your credit card for Euro 50 administration fee. If you have to cancel after the deadline the maximum of one night stay plus 10% of the total reservation costs will be charged. In the case where the hotel is able to re-sell the room only 10% of the total reservation costs will be charged. Please do not contact the hotel directly as all reservations are handled by the Conference Secretariat.

Confirmation

Within six weeks after receipt of your hotel reservation form with credit card guarantee or hotel deposit, you will receive a confirmation of your hotel reservation including name, address of your hotel and costs per night. If you have not received any confirmation six weeks after payment of your hotel deposit, please contact Concorde Services.

Hotel Categories and Prices

The prices of the hotel rooms are in South African Rand (ZAR), the local currency.
For current rates please use the online currency converter

For the location of hotels please refer to the Map of Durban.


The hotels available through the Congress Secretariat are now fully booked therefore for alternative accommodation options please visit the following websites:

http://www.sa-venues.com/searchkzn/durbancentral.htm
http://www.aatravel.co.za/staticnew/accommodation

No.
on map
Hotel Single
ZAR
Double ZAR Deposit ZAR Deposit EURO
H. Durban Hilton
[Fully booked!]
1,429.86 1,679.83 3,450 495
J. Royal Hotel
[Fully booked!]
1,200 1,600 3,200 460
J. Royal Hotel (suite)
[Fully booked!]
1,310 1,960 3,920 560
C. Edward Hotel
[Fully booked!]
1,145 1,412 2,824 405
C. Edward Hotel (ocean view)
[Fully booked!]
1,258 1,524 3,048 440
B. City Lodge
[Fully booked]
651 860 1,720 260
A. Beach Hotel
[Fully booked!]
896
Per 2 persons per room
760
Per 4 persons per room
1,792 265
I. Road Lodge
[Fully booked!]
340 370 740 115
M. Tropicana
[Fully booked!]
694 1,148 2,296 335
L. Regal Inn (standard)
[Fully booked]
359 399 798 125
L. Regal Inn (deluxe)
[Fully booked]
392 432 864 135
D. Southern Sun Elangeni (standard)
[Fully booked!]
1,575 1,750 3,500 406
D. Southern Sun Elangeni (superior)
[Fully booked!]
1,625 1,800 3,600 418
D. Southern Sun Elangeni (executive)
[Fully booked!]
1,695 1,870 3,740 434
K. Southern Sun North Beach (standard)
[Fully booked!]
1,385 1,495 2,990 347
K. Southern Sun North Beach (superior)
[Fully booked!]
1,485 1,595 3,190 370
G. Garden Court South Beach
[Fully booked!]
715 815 1,630 190
E. Garden Court Marine Parade (standard)
[Fully booked!]
1,064 1,150 2,300 267
E. Garden Court Marine Parade (superior)
[Fully booked!]
1,164 1,250 2,500 290

Please note that we can only book a hotel for you if the deposit has been paid. The paid deposit will be deducted from your final hotel bill.

Delegates are not obliged to book their hotels through the service offered by Concorde Services.

Payment of the fees

Payment can only be made in Euro and should be made in advance by:

  1. American Express Card, VISA Card and MasterCard holders may use their credit cards for charging all the costs. The cardholder's name, card number, expiration date of the card and signature should be filled in on the registration form.
    Regretfully other credit cards cannot be accepted.
  2. Banker's cheque forwarded together with the registration form to Concorde Services
    The Banker's cheque should be purchased at your bank and made out in Euro to Concorde Services, WLIC 2007.
    Please include your name, registration fee/hotel deposit with your banker's cheque.
    It is regretted that personal or company checks cannot be accepted.
  3. Bank transfer in Euro to:
    Bank Name: Royal Bank of Scotland
    Account name: Concorde Services/WLIC 2007
    Account number: 10094053
    Account Key: COSEIFLA-EUR-A
    Sort Code: 16-10-70
    IBAN: GB60 RBOS 1610 7010 0940 53
  4. Bank transfer in ZAR to:
    Bank Name: Nedbank
    Account name: LIASA/WLIC2007
    Branch: Musgrave
    Branch Code: 130-126
    Account No: 1301-308129
    Swift Code: NEDSZAJJ

    Please include your name, registration fee/hotel deposit with your bank transfer.

    Once your transfer is done, please forward a copy of your completed bank transfer to:
    Fax:
    +(44)(207) 117 4561 or by
    Email: wlic2007reg@congrex.com
    All bank fees should be included.

Concorde Services, the conference secretariat, will not be responsible for identifying funds transferred directly into the account when the name of the participant is not mentioned. Neither will bank charges of bank fees associated with the transfer be accepted.

Concorde Services Ltd
4B, 50 Speirs Wharf
Port Dundas
Glasgow, G4 9TH, Scotland
Tel: +(44)(141) 331 0123
Fax: +(44)(207) 117 4561
Email: wlic2007reg@congrex.com
Web: http://www.concorde-uk.com

Disclaimer

The World Library and Information Congress 2007, 73rd IFLA General Conference and Council and/or its agent Concorde Services and/or its agents have the right to immediately alter or cancel, without prior notice, the Congress or any of the arrangements, time tables, plans or other items relating directly or indirectly to the World Library and Information Congress 2007 73rd IFLA General Conference and Council caused by reasons beyond their control.

The World Library and Information Congress 2007, 73rd IFLA General Conference and Council and/or its agent Concorde Services and/or its agents shall not be liable for any loss, damage, expenditure or inconvenience caused as a result of such alteration or cancellation.