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70th IFLA Conference Logo  

World Library and Information Congress: 70th IFLA General Conference and Council

"Libraries: Tools for Education and Development"

August 22th - 27th 2004, Buenos Aires, Argentina






Invitation to Exhibitors

List of Exhibitors

Exhibition Manual

Exhibitor Space Application Form

Exhibition Floor Plan

Audiovisual Equipment Rental

Sponsorship opportunities


Map of Buenos Aires
Map of Buenos Aires




Invitation to Exhibitors and Sponsors

The Exhibition will take place from August 23 to 26 in Atlantico and Pacifico Halls, at Hilton Hotel, venue of the Conference.

Invitation to Exhibitors

What is IFLA?

Founded in 1927, the International Federation of Library Associations and Institutions (IFLA) is an independent international non-governmental association. The aims of IFLA are to promote international understanding, cooperation, discussion, research and development in all fields of library activity and information science, and to provide a body through which librarianship can be represented in matters of international interest. IFLA has 1749 members, including 155 associations, 1118 institutions and 425 non-voting personal and student affiliates, representing 154 countries and all types of libraries.

The World Library and Information Congress is the continuation of the IFLA General Conference and Council and it brings together each August over 3000 delegates to share knowledge, debate professional issues, see the latest products of the information industry and conduct business.

The conference is an event keenly contested on the international stage and will be hosted for the first time in South America in 2004. The Asociación de Bibliotecarios Graduados de la República Argentina (ABGRA) is delighted that IFLA has chosen Buenos Aires and Argentina to hold its 70th Conference.

Why Exhibit?

Despite all the new communication technologies, face-to-face contact is much preferred and still the most successful way of doing business. No sales catalogue can perform as well as personal contact and hands-on product demonstrations.

At the World Library and Information Congress 2004, you will have the best opportunity to renew existing customer loyalty, reinforce your branding and reach entirely new markets like the MERCOSUR* and the rest of Latin America. Your international audience will be senior librarians and information professionals from all over the world. They will come from national, regional and local authority libraries, blue chip corporations, major universities, institutions, and specialized and general libraries worldwide. They will be the decision-makers and chief buyers. Exhibitors will have the opportunity to meet all delegates and visitors at the first World Library and Information Congress in South America.

    * Common Market of the South, created in 1991 and constituted by Argentina, Brazil, Paraguay and Uruguay as members, and Bolivia and Chile as partners
List of Exhibitors

What to exhibit?

The Exhibition is open to all companies, government institutions and other organisations that deal with products and services related to libraries and information, e.g.:

    Academic Books;
    Archival Products;
    Art Books;
    Assistive Listening Devices;
    Audio Books;
    Automated answering services;
    AV Equipment Materials;
    Bar Codes;
    Book Suppliers;
    Bookbinding Technology;
    Books Audio Packages;
    Cataloguing Aids;
    CD-rom Binders;
    CD-rom Directories;
    Children's Books;
    Computer Peripheral Equipment; Computer Software;
    Database Conversions;
    E-Business Services;
    Document Delivery Systems;
    Electronic Document Systems; Electronic Imaging Systems; Encyclopaedias;
    Environmental Products;
    Film Video Laser Discs;
    Government Documents;
    Higher Education Materials; Information Providers;
    Integrated Library Microfiche;
    Storage Systems;
    Interlibrary Loan Services;
    Internet Services;
    Journals Periodicals;
    Library Automated Systems;
    Library Building Design;
    Library Cards;
    Library Interiors;
    Library Kiosks;
    Library Promotion;
    Library Science Texts;
    Literacy Aids;
    Literature Criticism;
    Magnetic Strip Cards;
    Magnification Devices;
    Media Management;
    Medical Library Products;
    Micrographic Equipment;
    Mobile Libraries and Specialist Equipment; Mobile Storage;
    MusicMusic Reference Supplies;
    Networking Technical Books;
    On-line Search Services;
    Photo ID systems;
    Promotional Products;
    Reading Promotion;
    Records Management Systems;
    Reference Books;
    Reference Systems;
    Retro Conversion;
    Science Books;
    Security Systems;
    Serial Dealers;
    Serials Control Systems;
    Sign Systems;
    Subscription Services;
    Tape Proceedings;
    Web Products.


The Exhibition will be held in the Atlántico and Pacífico Halls, Hilton Hotel, Buenos Aires. The hotel is located in the modern Puerto Madero neighbourhood, one of the city’s most exclusive areas.

These halls and the foyer will house several Cyber Centres, the poster session, exhibitor private lounges, product presentation theatres, message boards, etc. The Conference sessions will also take place in the hotel.

The location of services and features of both the Conference and Exhibition have been carefully planned to encourage delegates to circulate through all areas.


The Conference: 22 – 27 August 2004
The Exhibition: 23 – 26 August 2004

Exhibition hours:
Monday August 23: 16.00 - 18.00
Tuesday August 24: 09.00 - 18.00
Wednesday August 25: 09.00 - 18.00
Thursday August 26: 09.00 - 16.00
(Exhibition Opening Ceremony: August 23 at 16.00. Closing: August 26 at 16.00)
Build-up for custom-built stands:
from Sunday August 22, 08.00 until Monday August 23, 13.00.
Hand-over of shell-scheme stands and furnishing: Sunday August 22, 17.00.
Stand dismantling: Thursday August 26, from 16.00 – 23.00.

What’s Special?

Several Cyber Centres with free Internet access will be available to all delegates, visitors and exhibitors throughout the conference.
Poster Session: an added attraction for delegates.
Opening of the Exhibition, with Opening Ceremony on Monday August 23. All delegates will be invited to the Exhibition Opening.
Product presentation theatres with equipment for staging product and book launches, demonstrations and announcements will be available for hire.
Message Centre: offering individual information and messaging services to all delegates and exhibitors.
Conference session breakouts will allow generous time allocations for delegates to visit the Exhibition during lunch and beverage breaks, and there will also be the opportunity for Argentine and MERCOSUR professionals and blue chip companies’ representatives to visit the Exhibition separately from the conference.

Stands hiring

Stands will be allocated upon receipt of a signed space application form and appropriate payment. Requests for information and/or forms should be sent to shimmel@el-libro.com.ar. By completing and signing the space application form, the Exhibitor is bound to the booking terms and conditions printed on the reverse of the space application form, which should be read carefully before a booking is submitted.

Space allocation

Space shall be allocated on a first-come first -served basis; however in conflicting cases preference shall be given to the exhibitors sponsoring the Conference and exhibitors who participated in previous years.

The final decision shall be made by the IFLA 2004 National Organising Committee.

Applications should be submitted as soon as possible and preferably not later than 1 December 2003.

The Organisers reserve the right to allocate space according to availability to the exhibitors whose application is submitted after 1 December 2003.

What are the Options?

    A. Shell scheme stand

    • Modular aluminium frame construction with white wall panels (100 cm x 240 cm)
    • Name boards showing Exhibitor’s name and stand number
    • Electric power and lighting (2 spots for every 6 m2 and a convenience outlet)
    • Carpet
    • Stand set-up and dismantling

    B. Space-only Sites

    Please note these can only be corner (two open sides), peninsula (three open sides) or island (four open sides) sites.

    Prices per m2

    Until December 1, 2003

    Type of Stand

    Shell scheme stand per m2

    Space-only site per m2


    USD 280.00



    USD 300.00

    USD 260.00

    From December 2, 2003

    Type of Stand

    Shell scheme stand per m2

    Space-only site per m2


    USD 300.00



    USD 330.00

    USD 325.00

    *These stands shall be pre-built
    These prices do not include the Value Added Tax which will not be invoiced as the Organiser is VAT exempt.

    Both Stand Options Include:

    • 50-word entry in the Exhibition Catalogue
    • Hyperlink from the Conference web-site
    • Delegate mailing list supplied after the event, excluding those delegates who chose not to receive information from suppliers under data protection legislation
    • Supplies of IFLA Express – the Conference newsletter for direct mail promotion of your products and novelties.
    • 2 free Exhibitor badges with the first 9 m2 space hired. For every additional 10 m2 an additional badge shall be provided.

The Exhibitor badges include:

  • Full admission to all IFLA Conference sessions (except those designated as Closed Meetings)
  • Conference literature including full programme and participants’ list
  • Airport / hotel transfer (Saturday 21 and Sunday 22 August)
  • Free subway (underground) pass from Sunday 22 to Friday 27 August
  • Social event tickets for:
    • Conference Opening Session (Monday 23 morning)
    • Opening of the Exhibition (Monday 23 afternoon)
    • Cultural Evening (Wednesday 25)
    • Conference Closing Session (Friday 27 afternoon)

Besides the badges corresponding to the hired surface, the exhibitor wil be able to require additional ones.
Additional Exhibitor badges will be charged at USD 150 per person before May 15, 2004 and USD 200 per person thereafter.
Exhibitors wishing to participate in the Conference Opening Party to be held on Tuesday 24 will pay USD 30 each.

Exhibition Manual

An Exhibition Manual, containing detailed information about supplementary services and stand instructions including time schedule for the Exhibition and order forms for services such as audio visual equipment, freight forwarding, furniture, insurance, Internet and telephone connections, product presentation theatres, etc.


A wide range of hotels have been reserved and can be ordered through the Secretariat Office. The accommodation is all within a two-mile (3 km) radius from the Hilton Hotel Convention Centre. See Hotel Information at: http://archive.ifla.org/IV/ifla70/reg-e.htm#2

We recommend Murano Hotel to those exhibitors and representatives who prefer to lodge at the same place. It is a four star, very well located hotel, at about one mile (1,6 km) from Hilton Convention Centre.

The Organiser will provide a free of charge shuttle bus to and from Hilton Hotel, according to an announced timetable, if a sufficient number of exhibitors are staying at the Murano Hotel.

Exhibitor Space Application Form

Exhibition Floor Plan

Audiovisual Equipment Rental

The company Interdata has been appointed to provide technical support in IFLA 2004 Conference Rental. Please contact: Interdata Contact: Sr. Gustavo Alberto Scocozza
Fax: +(54)(11)4637-4879
E-mail: interdata@sinectis.com.ar

Color TV 29" (1 to 5 days rental)

USD 70.-

Video Player VHS (1 to 5 days rental)

USD 60.-

43" Plasma display (1 day rental)

USD 190.-

43" Plasma display (5 days rental)

USD 600.-

PC Pentium III, 15" monitor, 128 Mg. RAM memory, CD (1 day rental)

USD 90.-

PC Pentium III, 15" monitor, 128 Mg. RAM memory, CD (7 days rental)

USD 180.-

PC Pentium IV, 15" monitor, 256 Mg. RAM memory, CD (1 day rental)

USD 100.-

PC Pentium IV, 15" monitor, 256 Mg. RAM memory, CD (7 days rental)

USD 200.-

Laser Printer 5 ppm. (1 day rental). Includes 1 cartridge

USD 120.-

Laser Printer 5 ppm. (7 days rental). Includes 1 cartridge

USD 145.-

Ink jet HP Printer (1 day rental). Includes 1 black HP cartridge

USD 60.-

Ink jet HP Printer (7 days rental). Includes 1 black HP cartridge

USD 70.-

Overhead projector (1 day rental)

USD 40.-

Slide projector (1 day rental)

USD 60.-

Data projector 1500 ANSI Lumen (1 day rental)

USD 115.-

Data projector 2500 ANSI Lumen (1 day rental)

USD 165.-

Screen (1 day )

Free of charge

(VAT included in all prices)

Sponsorship opportunities

Numerous opportunities to sponsor the Conference and/or related activities are available.
For further details please contact:

Daniel Monzo
Fundación El Libro
Hipólito Yrigoyen 1628, 5to. Piso
C1089AAF Buenos Aires
República Argentina
Tel.: +(54-11) 4374-3288
Fax: +(54-11) 4375-0268
E-mail: dmonzo@el-libro.com.ar



For further information and Advance Booking please contact:

Buenos Aires 2004 National Organising Committee
Asociación de Bibliotecarios Graduados de la República Argentina
Tucumán 1424, 8° piso Of. D
C1050AAB, Buenos Aires, República Argentina
Tel/Fax: +(54-11) 4371-5269 4373-0571
E-mail: ifla2004@abgra.org

IFLA 2004 General Secretariat
Fundación El Libro
Hipólito Yrigoyen 1628, 5º Piso
C1089AAF Buenos Aires, República Argentina
Tel.: +(54-11) 4374-3288
Fax: +(54-11) 4375-0268
E-mail: ifla2004secr@el-libro.com.ar


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