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68th IFLA Conference Logo  

68th IFLA General Conference and Council Libraries for Life: Democracy, Diversity, Delivery

August 18th - 24th 2002, Glasgow, Scotland







Who and what is IFLA?

Why exhibit?

What to exhibit?



What are the options?

What are the costs?

Event outline

List of Exhibitors

Further information and booking




Invitation to exhibitors  

Who and what is IFLA?

IFLA (the International Federation of Library Associations) represents library associations spanning the world, from Albania to the United States, with a total membership representing over half a million library professionals. IFLA's Institutional Membership encompasses another 40+ countries - everywhere from Andorra and Aruba to Zambia and Zimbabwe, with many personal affiliates and corporate partners adding to IFLA's power as the profession's Global Voice. IFLA, with headquarters in The Hague, Netherlands, is an independent, non-governmental, not-for-profit organisation, whose General Conference brings together, each August, up to 3,000 delegates to share knowledge, debate professional issues, see the latest products of the information industry and conduct business. The Conference is an event keenly contested on the international stage and not hosted by the United Kingdom since 1987. After a 15 year absence CILIP: the Chartered Institute of Library & Information Professionals (formerly the Library Association), on behalf of the British library and information community, is delighted that IFLA has chosen the UK to celebrate its 75th anniversary, having been founded in Edinburgh in 1927.

Why exhibit?

Despite all the new communications technology, face-to-face is much the preferred and most successful way of doing business. No sales brochure can perform as well as personal contact and hands-on product demonstrations. In 2002 the best opportunity you will have to renew existing customer loyalty, reinforce your branding and reach entirely new global markets, will be at IFLA in Glasgow. Your captive international audience will be senior librarians and information professionals from all over the world. They will come from national, regional and local authority libraries, blue chip corporations, major universities, institutions and medical libraries worldwide. They will be the decision-makers and chief buyers. Exhibitors will have the opportunity to meet all delegates and visitors in a return to Europe after four years in Asia, the Middle East and North America.

What to exhibit?

Academic Books; Archival Products; Art Books; Assistive Listening Devices; Audio Books; Automated answering services; AV Equipment & Materials; Bar Codes; Book Suppliers; Bookbinding Technology; Books & Audio Packages; Cataloguing Aids; CD-rom Binders; CD-rom Directories; Children's Books; Computer & Peripheral Equipment; Computer Software; Consultants; Copiers; Database Conversions; Databases; Demographics; E-Business Services; Document Delivery Systems; Electronic Document Systems; Electronic Imaging Systems; Encyclopaedias; Environmental Products; Film & Video Laser Discs; Finance; Furniture; Government Documents; Higher Education Materials; Information Providers; Integrated Library Microfiche; Storage Systems; Interlibrary Loan Services; Internet Services; Journals & Periodicals; Large Print Books; Library Automated Systems; Library Building Design; Library Cards; Library Interiors; Library Kiosks; Library Promotion; Library Science Texts; Literacy Aids; Literature & Criticism; Magnetic Strip Cards; Magnification Devices; Media Management; Medical Library Products; Microfilms; Micrographic Equipment; Microsystems; Mobile Libraries and Specialist Equipment; Mobile Storage; Multimedia; Music & Music Reference Supplies; Networking Technical Books; On-line Search Services; OPAC; Photo ID systems; Promotional Products; Reading Promotion; Records Management Systems; Reference Books; Reference Systems; Retro Conversion; Science Books; Security Systems; Serial Dealers; Serials Control Systems; Shelving; Sign Systems; Subscription Services; Tape Proceedings; Telecommunications; Web Products


The Exhibition will be held in the major exhibition facility alongside the new 'armadillo' auditorium at the Scottish Exhibition + Conference Centre (SECC). Designed by Sir Norman Foster and opened in 1997, the SECC offers full vehicular access for easy build-up and breakdown. Careful consideration has been taken when planning the location of services and features to encourage delegates to circulate through all areas. Registration will take place in Hall 5, where there will also be a number of lounges, plus the Cyber Centre and message boards. From Hall 5 there is open access into Hall 4 where delegates will find not only the exhibition stands, but also an extensive Food Court, bars, beverage service stations, poster sessions, exhibitor private lounges and product presentation theatres. The Conference sessions will take place in meeting rooms in both the SECC and the adjoining Moat House Hotel and City Inn.


Conference: 18-24 August 2002
Exhibition: 18-21 August 2002
(Opening at 15:00 on 18 August, closing at 15:00 hours on 21 August)

What's special?

Cyber Centre with free Internet access will be available to all delegates, visitors and exhibitors throughout the Conference.

Exhibitors' Welcome Reception on Sunday 18 August. All delegates will be invited to the Exhibition opening. Wine and canapes will be supplied to each stand for entertaining and tempting delegates.

Conference Session Breakouts will allow generous time allocations for delegates to visit the exhibition during lunch and beverage breaks. There will be limited external catering to encourage delegate visits to the Food Court and bars in Hall 4 and we will be undertaking an extensive, separate, marketing campaign to attract one day exhibition visitors from the United Kingdom, the Republic of Ireland and Northern Europe.

Exhibitor Private Lounges will be available for company branding, VIP meetings and entertaining off stand. Product Presentation Theatres with full a/v equipment for staging product and book launches, demonstrations and announcements will be available for hire.

Poster Sessions to bring the Conference to the heart of the Exhibition.

What next?

Stands will be allocated upon receipt of a signed space application form and appropriate payment. An application form is available by emailing a request to joan.thompson@cilip.org.uk. By completing and signing the space application form, the Exhibitor is bound to the booking terms and conditions published by Chartered Institute of Library & Information Professionals (formerly the Library Association). These are printed on the reverse of the space application form and should be read carefully before a booking is submitted.

What are the options?

Shell Scheme Stands represent a complete package providing essential items within the price:
  • Modular aluminium frame construction
  • Wall panels (2400mm high) covered in textured fabric which accepts velcro fittings
  • Nameboards showing Exhibitor's name and stand number
  • Electric power and lighting
  • Carpet
Space Only
Sites for those seeking an individual style:

Raw space
NB Please note these can only be corner, peninsula or island sites

Both stand options include:

  • 50-word entry in 30,000-circulation catalogue
  • Hyperlink from the ifla.org website
  • Bottled water delivered daily to stand
  • Delegate mailing label set supplied after the event (excluding those delegates who elect not to receive information from suppliers under Data Protection legislation)
  • Supplies of IFLA Express - regular newsletter for direct mail promotion of your products and presence courtesy of The British Library generous sponsorship

Exhibitor representatives

Exhibitor registration at the rate of 2 per 9m≤ (or proportion thereof) to include:
  • Full admission to all IFLA Conference sessions (except those designated as Closed Meetings)
  • Social event tickets for:
    • Exhibitors Welcome Party (Sunday)
    • Civic Reception at Glasgow Science Centre (Monday)
    • Cultural Evening at Glasgow's Concert Hall (Tuesday)
    • Reception at the National Museums of Scotland, Edinburgh (Thursday)*
  • Conference literature including full programme and participants' list
  • Car parking permit
  • Airport/Hotel transfer (Saturday/Sunday)**
  • SECC/City late night coach transfers** (Sunday/Monday) Additional representatives are welcome at the cost shown below.

      *Social events available at additional cost **Courtesy of OCLC generous sponsorship

What are the costs?

All prices listed are exclusive of Value Added Tax (VAT) and are quoted per square metre in GB Pounds Sterling. VAT will be added at the prescribed rate, currently 17.5%. Exhibitors from overseas may be entitled to claim back the VAT paid in the UK on many of their costs, including stand/space rental, equipment and furniture hire, hotel accommodation etc. Local tax offices will be able to advise. Alternatively a company specialising in VAT recovery, such as Quipsound, can help.

Details supplied upon request or visit www.quipsound.com.

        Shell Scheme Space Only
Inline Stand £220 N/A
Corner/Peninsula/Island Stand £230 £210

Exhibitor registrations in addition to the rate of 2 per 9m2 (or proportion thereof) will be charged at £60 + VAT per person before 15 May 2002 and £75 + VAT per person thereafter.

Anything else?

Exhibitor Manual
An Exhibitor Manual, containing detailed information and stand instructions will be mailed to exhibitors. This will include a time schedule for the Exhibition and order forms for services such as audio-visual equipment, freight forwarding, furniture, insurance, Internet and telephone connections etc.

A wide range of accommodation has been reserved and will be handled by our agents the Greater Glasgow & Clyde Valley Tourist Board. The accommodation is all within a two mile radius of the SECC and ranges from en-suite university rooms to 5-star hotels, priced from £25 - £110 per night, including government tax and service and, generally, full Scottish breakfast. The exhibitor designated hotel, for representatives preferring to network together, is the City Inn. Opened last year, this on-site 3-star property has 164 air conditioned and fully equipped bedrooms and is located one minute's walk from the SECC Exhibition Halls. Cost: £79 single; £39.50 twin per person per night excluding breakfast. Reservations can be made online or by post/fax using forms supplied by CILIP: the Chartered Institute of Library & Information Professionals (formerly the Library Association) following receipt of space application forms.

Sponsorship Opportunities
Numerous sponsorship opportunities are available. Many companies have already taken up sponsorship packages including: Adlib Information Systems; The British Library; Ebsco Information Services; Ingenta; Instant Library Limited; Institute for Scientific Information; John Wiley & Sons; OCLC Europe, the Middle East & Africa; Swets Blackwell and Ulverscroft Large Print Books Limited.

Contact our sponsorship consultants for more details:

Janet Liebster

Managing Director
CILIP: the Chartered Institute of Library & Information Professionals (formerly the Library Association)
E-mail: j.liebster@cilip.org.uk

List of Exhibitors

Event outline

Sunday 18 August

We aim to attract up to 100 mobile library vehicles from all parts of the United Kingdom, the Republic of Ireland, France, Germany and Spain, in the largest showcase of these specialist units ever attempted. Body builders and niche market companies are invited to enquire about our Mobilemeet only rates. For further information see contact details on the back cover.

Carnegie Librarians Worldmeet
We are targeting senior staff from over 3,000 libraries built by the Carnegie Foundation worldwide to visit the Andrew Carnegie birthplace and the first-ever funded Carnegie Library.

The Model Children's Library
The UK has a tremendous history of providing high quality, innovative library services for children and young people. To celebrate this and to share ideas with colleagues internationally, IFLA 2002 in Glasgow will house a model children's library as part of the main conference exhibition area.

This is only the second time in the 75 year history of IFLA conferences that this has been attempted. The library is being planned by the Youth Libraries Group, in collaboration with IFLA's Children's, School and Reading Groups, The British Council and the City of Glasgow.

The model children's library, through imaginative layout and design, will showcase high quality books from the UK, the latest IT programmes and the British Council's touring Magic Pencil Exhibition, representing the work of 13 illustrators/authors. It will celebrate the diversity of young people's needs and demonstrate how libraries deliver knowledge, information and culture to children. It will also offer storytelling and reader development activities to local children as well as to delegates and will be a focus for high level discussion for people from throughout the world interested in working with children.

More information: www.cilip.org.uk/mcl

Exhibition Welcome Party (evening)

Drinks and canapes on each exhibition stand

Monday 19 August

Exhibition (11.00 - 17.00 hours)

Reception at the Glasgow Science Park by invitation of the Lord Provost of Glasgow, Alex Mosson

Tuesday 20 August

Exhibition (10.00 - 17.00 hours)

Cultural Evening Royal Concert Hall

Wednesday 21 August

Exhibition (10.00 - 15.00 hours) Final day.

Further information and booking

Please contact:

IFLA 2002 Conference Secretariat
Library Association Conferences

CILIP: the Chartered Institute of Library & Information Professionals (formerly the Library Association)
7 Ridgmount Street
London WCIE 7AE
United Kingdom
Tel: +(44)(20)72550544 Fax: +(44)(20)72550541
E-mail: ifla@cilip.org.uk Website: http://ifla@cilip.org.uk

IFLA Headquarters

PO Box 95312
2509 CH The Hague, The Netherlands
Tel: +31 (70) 3140884
Fax: +31 (70) 3834827
E-mail: ifla@ifla.org Website: www.ifla.org

For further information about the Mobilemeet please contact:

Gerard Cairns

E-mail: gerard.cairns@east-ayrshire.gov.uk


Latest Revision: August 14, 2002   Copyright ©
International Federation of Library Associations and Institutions