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Convening Notice


Jerusalem Conference logo

66th IFLA Council and General


Jerusalem, Israel, 13-18 August 2000

To the Members of IFLA

Convening Notice of the 66th IFLA Council and General Conference

Date: 15 April 2000

With the exception of the postal ballot paper, which should be returned to IFLA Headquarters, please forward these documents, including your IFLA Voting Card, to your voting delegates at the IFLA Council Meetings to be held in Jerusalem, Israel, Sunday, 12 August and Friday, 18 August 2000.

Herewith the Executive Board of IFLA has the pleasure of submitting the convening notice of the 66th IFLA Council and General Conference and some supporting documents.

The Council and General Conference will be held at the Jerusalem International Convention Center, Binyaney Ha'ooma, Jerusalem 91060, Israel.

The Council Meetings are scheduled for Sunday, 12 August, 16:00-18:00 and Friday, 18 August, 15:00-17:00.


  1. Voting on agenda item 5, the revision of IFLA's Statutes; and agenda item 6, resolutions from the Executive Board on the proposed changes to the Rules of Procedure, will take place on Sunday, 12 August. Voting Delegates must take a seat at the front part of the meeting room.

  2. Voting Delegates can obtain the voting papers at the IFLA Voting Office in the registration area of JICC. The office will be open on Friday, 11 August, 14:00-18:00; Saturday, 12 August, 09:00-18:00; and Sunday, 13 August, 09:00-15:00. Voting delegates are kindly requested to present themselves at their earliest convenience at the IFLA Voting Office. Voting papers will only be handed out to delegates who are in possession of the IFLA Voting Card 2000, duly signed by the appropriate authority. The IFLA Voting Card is enclosed with these documents.

  3. Representation at a Council Meeting

      The relevant articles of the Statutes and Rules of Procedure read:
      Stat. 10.2
      Each Member may be represented at a meeting of the Council by one or more delegates, of which one person shall be designated to exercise the right to vote.
      Stat. 11.5
      Each Member may be represented by another Member of the same category. No Member shall hold more than one proxy.
      R.P. 5.2.3

      To obtain these papers representatives or proxies of qualified Members shall present themselves at the time and place as publicly announced at the Secretariat with the membership certificate [IFLA Voting Card] of the Member concerned, which certificate [IFLA Voting Card] shall carry the name of the representative or proxy, and the signature of the competent authority of the member concerned.


Sunday, 13 August 2000, Council I

  1. Opening by the President, Christine Deschamps
  2. Adoption of the Agenda
  3. Communication by the Jerusalem Organizing Committee
  4. Appointment of Tellers for (5) and (6)
  5. Presentation of the Results of the Postal Ballot on the Revision of Statutes
  6. Resolutions from the Executive Board on proposed changes to the Rules of Procedure
  7. Report from the Treasurer on IFLA's accounts 1999 and a proposal on differentiated dues, to be on the agenda for the Boston Council meeting, 2001, Derek Law
  8. Report from the Chair of the Advisory Group on the Division of Regional Activities Consultation Process, Marjorie Bloss
  9. Adjournment of Council

Friday, 18 August 2000 (Council II and Closing Session)

  1. Opening by the President, Christine Deschamps
  2. Motions and General Resolutions

    Note: the deadline for submission (to the Secretary General) of any Motion or General Resolution is Wednesday, 16 August, 12:00.

    Rules of Procedure, Art. 2.1.9


    A motion is a proposal that the Council take certain action or that it express itself as holding certain views.

    A motion must be seconded.
    A motion can be made from the floor in a Council meeting, but must at the same time be handed over to the Chairman in writing.
    A motion is only to be made and seconded by

    1. authorized representatives of Members
    2. IFLA officers*
        [* For the purpose of this rule the following persons are regarded as IFLA officers:
        • The members of the Executive Board and Professional Board
        • Core Programme Directors and Officers
        • Chairmen, Secretaries and Financial Officers of Divisions
        • Chairmen and Secretaries of Sections and Round Tables.]

    Rules of Procedure, Art. 2.1.10


    1. Two types of resolutions are distinguished:
      • general resolutions (at Council meetings only)
      • professional resolutions (at Council meetings and General Conferences)
      Notification of the deadline for the submittance of resolutions will be given by the Secretary General with the convening notice of the Council and General Conference.

    2. A General Resolution is defined as a written statement aiming at a decision ("be it resolved").
      A General Resolution is only to be made and seconded by
      1. authorized representatives of Members
      2. IFLA officers

    3. A Professional Resolution is defined as a written statement indicating an intention or a position which needs further clarification by one of IFLA's professional steering bodies before any follow-up can be expected.
      A Professional Resolution needs no second and can have any form. On a Professional Resolution follows in general no discussion, although clarification can be sought/given at the discretion of the Chairman.
      A Professional Resolution can be submitted by
      1. authorized representatives of Association Members
      2. persons acting on behalf of Core Programmes, Divisions, Sections, or Round Tables.

  3. Summary on hearings held during the conference week on the Division of Regional Activities, Marjorie Bloss
  4. Invitations to Future Conferences
    • Glasgow, 2002
    • Boston, 2001
  5. Announcement of the host for the 2005 IFLA Council and General Conference
  6. Votes of Thanks
  7. Close of Conference


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