   
Library Services to Multicultural Populations Section
Minutes
Standing Committee Meeting II.
8 August 2003, Berlin, Germany
Chair: Jane Dreisig (Denmark)
Attendees: Domenico Ciccarello (Italy), Yasuko Hirata (Japan), Souad Hubert (France), Haiyan Kang (United Kingdom), Benedikte Kragh-Schwarz (Denmark), Carmen Madrid (Spain), Christine McDonald (USA), Kirsten Leth Nielsen (Norway), Ekaterina Nikonorova (Russian Federation), Robert Pestell (Australia), Maria Tapaninen (Sweden), Susy Tastesen (Denmark), Lourina K. de Voogd (Netherlands), Barbara von Wahlde (USA)
Guests: Ekaterina Shibava (Russian Federation), Jessica Dorr (Gates Foundation), Lea Giles-Peters (Australia), Alexander Buryers von den Boyaert (The Haag, Netherlands)
Apologies: Clara M. Chu (USA), Ana Asensio (Spain), Ryoko Takashima (Japan), Katrin Usberg (Sweden), Kristina Virtanen (Finland)
No response: Jane Pyper (Canada), Barbro Ejendal (Sweden), Asbjørn Langeland (Norway)
Reporter: Kirsten Leth Nielsen (Norway)
AGENDA
- Welcome and Apologies
- Approval of Agenda
- Section Information and Communication Matters
- Midwinter meeting in 2004
- Berlin Conference report
- IFLA New Structure and Organization
- IFLA 2004 in Buenos Aires
- IFLA 2005 in Oslo
- IFLA 2006 in Seoul
- Training programme for library staff on multicultural themes
- Report on the definition of «Multicultural»
- IFLA Archives of the Standing Committee
- AOB
1. Welcome and Apologies
Jane Dreisig (Denmark) opened the meeting by welcoming the guests at the meeting.
2. Approval of Agenda
The agenda was approved with two minor corrections. Item 12 and 13 on the agenda for the previous Committee meeting I will be item 3 A and B on this meeting, due to lack of time to discuss the subjects on our first meeting.
3. Section Information and Communication matters
3A. The Newsletter
Barbara von Wahlde confirmed that we are permitted to publish the newsletter electronically and do not have to make a printed version for all our members as long as we send a printed version of the newsletter to members with no e-mail address and also send 5 printed copies to IFLA Headquarters.
It was decided to appoint Jane Pyper as editor of the newsletter.
We agreed on proposing specific dates of deadlines for newsletters, not just the month. Jane Pyper will send out deadlines for next year´s newsletter as soon as proper dates are decided.
3B. The Listserv
IFLANET encouraged all committees hosting independent listservs to migrate them to IFLANET as soon as possible as hosting capabilities are now in place. Each committee will still need to designate an "Owner" who will basically add and remove members from the list. This task is generally part of the Information Coordinator's responsibilities.
3C. MCULTP on IFLANET
Robert Pestell volunteered to be the owner the MCULTP listserv on IFLANET. Also, the papers from our workshop in Berlin will be published on our homepage as soon as we have the received permission from the lecturer. Benedikte Kragh-Schwarz will contact the speakers for permission.
3D. Guidelines
All our guidelines Multicultural Communities: Guidelines for Library Services are published on the IFLANET. Domenico Ciccarello informed the committee that the guidelines will be translated into Italian and the publication will have an appendix with best practices and local guidelines for Italy. The committee discussed the necessity of revising the present guidelines since the last revision was made in 1998, and technological developments have been tremendous during the last five years. The committee concluded that the discussion about the revision was a matter for all countries to discuss on a national level before a final decision is made in the Committee. The subject will be on the agenda on our first Committee meeting in 2004. By then the opinion of all countries represented in the Committee will be known, and our solution can be based on a solid foundation. All members of the Committee are urged to bring a brief report of the discussion to the meeting in Buenos Aires.
3E. Leaflets
Our newly revised leaflet was distributed to the Committee members who agreed that some items should be revised every year, for example, the upcoming conferences, and that new sections are already out of date. Jane Pyper, Barbara von Wahlde and Robert Pestell will revise the leaflet before October 15 and publish it on the Listserv. The revised the leaflet will be translated into the following languages: Spanish by Carmen Madrid, French by Souad Hubert, Italian by Domenico Ciccarello and Russian by Ekaterina Nikonorova. The translated leaflets will be ready for the midwinter meeting in 2004.
3F. Handbook
We have two aims for publishing the handbook «Guidelines and Tips for Arranging and Hosting an IFLA Satellite Meeting». First, we want to market and communicate our experiences on arranging a satellite meeting and secondly, this is a very good opportunity to highlight the Section. Before publishing the handbook, Lourina K. de Voogd will share her experiences of hosting a satellite meeting for Barbara von Wahlde to include in the update. The Handbook will be published in print and electronically. Barbara will ask Donna Serafin to design the publication and we will pay her for the job with the money granted from IFLA Headquaters. Deadline for this is October 15, 2003. It is important that we market the publication wherever we can. Information Coordinator, Robert Pestell, will ask IFLA Headquarters to highlight the publication on IFLANET. Deadline is November 15, 2003.
4. Midwinter meeting 2004
All members prefer to meet in London. Jane Dreisig will send out information about the date for the meeting as soon as possible.
5. Berlin conference Reports
5A. Workshop
The workshop was very successful. Approximately 50 people attended the first part of the workshop, and about 20 people had lunch together and visited two libraries in the afternoon.
5B. Open Forum
The Open Forum was very interesting and the speaker proposed by our section, Jens Torhauge, gave an excellent lecture!
5C. IFLA Booth
We distributed many leaflets and also advertised the satellite meeting in Stockholm.
5D. Kay Raserokas brainstorming on Wednesday
The meeting was very successful and our two representatives, Christine McDonald and Clare M. Chu, did a marvelous job. The two informed Kay Raseroka about our workshop in Buenos Aires and asked her for more time than the scheduled two hours we normally will have due to new rules. We also asked for funding. However, Ms. Raseroka gave us no answer at the meeting. Christine McDonald will follow-up on the matter!
6. IFLA New Structure and Organization
We all agreed to bring the matter up locally with our cooperative partners at home. Also, we need to think of strategies for cooperating with the other IFLA sections and divisions and consider possible themes for projects etc. Recruitment to our Section is also an important way of justifying the existence of the Section. Christine McDonald suggested cooperative partnership with the Library Organization for Indigenous People. She will investigate this possibility. All Committee members were encouraged to discuss the matter with national partners and bring a report to our meeting in Buenos Aires. At our first meeting in Buenos Aires a working group will be established.
7. IFLA 2004 in Buenos Aires
The workshop «From the Global Village to Indigenous Village: the Role of the Library in Preserving the Cultural Identity of Indigenous People.»
Christine McDonald reported that The Section of Latin America and the Caribbean wants to change focus on our theme from: preserving the culture of indigenous people, to: library services to indigenous people. We do not agree with that. The Section also told us that all sections and divisions want to collaborate with the Latin American section and they are not sure that they have time for cooperation with us! However - Roberto J. Servidio will send us an official letter confirming or refusing the collaboration.
8. IFLA 2005 in Oslo
8A. Workshop in Oslo
The Workshop and celebration of the Section's 25-year anniversary will be organized by Benedikte Kragh-Schwarz (Denmark), Lourina K. de Voogd (Netherlands), Jane Dreisig (Denmark) and Kirsten Leth Nielsen (Norway). The theme and the title of the workshop will be: «New Models of Serving Multicultural Populations». We will call for information of new models of serving multicultural populations in our newsletter and on IFLANET (homepage).
8B. Satellite Meeting in Stockholm
The first announcement has been delivered in Berlin. Officers in charge are Larry Lempert (Sweden), Ann Kristin Usberg (Sweden) and Maria Tapaninen (Sweden). The conference will take place in Kulturhuset in Stockholm. The themes are a.) staff training, b.) multilingual cataloguing and c.) library visits.
9. IFLA 2006 in Soul
The Committee agreed on the theme and also to focus on the Asian area. Since lifelong learning is a main subject area for Lourina de Voogd, we already have an expert on the field. Lourina de Voogd, Robert Pestell and Yasuko Hirata volunteered to be part of a working group for the session.
10. Training Programme for Library Staff on Multicultural Themes
No progress report on this subject - the theme will be on the agenda at the 2004 midwinter meeting.
11. Report on the definition of «Multicultural»
Jane Pyper and Ekaterina Nikonorova will review the present document and add a chapter discussing the new concept «intercultural».
12. IFLA Archives of the Standing Committee
IFLA Headquarters are not willing to store more than a very small amount of the Section's archives. Fortunately, Benedikte Kragh-Schwarz (Denmark) volunteered to store the archives at the Danish Central Library for Immigrant Literature (DCLIL) and Barbara von Wahlde (USA) at the University at Buffalo Libraries volunteered to coordinate the move from the University of Pittsburgh. Thanks to Benedikte and Barbara and their libraries!
13. AOB
Unfortunately, we ran out of time so we had very little time to thank the outgoing members. However, we hope that all outgoing members know how much we appreciate their contribution to the Section!
Respectfully submitted,
Kirsten Leth Nielsen
Norway
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