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Boston 2001

Section of Art Libraries programme

Preliminary programme of the main conference

Joint Meeting of Art Libraries Section with ARLIS/NA

Abstracts of the Boston Open Session formal papers

Abstracts of the Boston Workshop presentations

The Boston IFLA Express no.1

Section of Art Libraries membership news

Report from Spain by Javier Docampo


Archivists and / in the Arts

IX Encuentro de Bibliotecas de Arte de España y PortugalM

Museums, Libraries and Archives: Summer Institute of Knowledge Sharing, August 6-10, 2001, Los Angeles

ARTbibliographies Modern sold to Cambridge Scientific Abstracts (CSA)

New publications on art documentation

IFLA offers new student affiliate membership

IFLA approves List of Professional Priorities

IFLA's Professional Priorities

Invitation to the 68th IFLA General Conference and Council in Glasgow, August 2002

Nominees for the Section of Art Libraries Standing Committee 2001-2005

Newsletter of the Section of Art Libraries
(Web edition)

No. 48 (2001, No. 1)

Boston 2001

IFLA's 67th Council and General Conference will take place in Boston, Massachusetts, United States of America, from 16 - 25 August 2001.

Section of Art Libraries programme

The Section of Art Libraries is pleased to announce its intention to hold a Workshop and a Open Session. Abstracts of the presentations can be found elsewhere in this issue. The Section will also co-sponsor a satellite meeting with ARLIS/New England Chapter on 16 and 17 August. The main topics are image resources, picture research and art library management.

A. Open Session - formal papers

1. Ian Leith, National Monuments Record, English Heritage, Swindon, UK, How to formulate the photographic question: a context for architectural and topographical photographs in England

2. Alicia García Medina, Istituto Patrimonio Histórica Español; and Teresa Coso, Biblioteca General d'Historia d'Arte, Madrid, Spain, Los recuros fotograficos en bibliotecas y archivos de España: organización y recuperación = Image resources in art libraries in Spain: some examples of bibliographical description and retrieval).

3. Karen Latimer, Queen's University Belfast, Northern Ireland, SOS (self-help or spoon-feeding): the need to teach students the art of retrieving architectural information

B. Workshop - interactive, short presentations

Theme: Current issues in art library management
1. Deirdre Donahue, Solomon R. Guggenheim Museum, Archives, Library and Museum Records Department, New York, USA, The role of the Archives, Library and Museum Records Department at the Guggenheim Museum, New York: the Hilla Rebay exhibition test case

2. Maria Christina Barbosa de Almeida, University of São Paulo, Library Science and Documentation Department, Brasil, The art libraries and information services network as a way of integrating resources and making them more visible within the parent organization and among their users in the city of São Paulo, Brasil

3. Susan V. Craig, University of Kansas, Murphy Art and Architectuer Library, Lawrence, USA, Spreading the word: libraries as vital players in the information age 4. John Meriton, Victoria and Albert Museum, National Art Library, London, UK, Training the National Art Library

C. The Satellite Meeting

IFLA Section of Art Libraries joint meeting with ARLIS/NA, 16 - 17 August 2001 A Satellite Meeting in conjunction with the IFLA 2001 Conference in Boston

Theme: "How do I find a picture of ...?" : the changing nature of image research

A two-day conference, sponsored by ARLIS/NA New England Chapter, providing opportunities for international exchange of current and evolving methodologies used by librarians and visual curators in the rapidly changing world of image research. It provides a setting for North Americans to welcome their international colleagues to the IFLA conference and introduce them to art and architecture in the Boston area.

Thursday, 16 August 2001

13.00 Registration at the Boston Architectural Center

14.00 Lecture at the Boston Architectural Center, Overview of Boston art and architecture.
Speaker: Robert Campbell, Pullitzer Prize-winning architecture critic of the Boston Globe

15.00 Tours (choose one):

  • Boat tour on the Charles River and inner Boston Harbor(limit: 100 people; fee $15)
  • Walking tour of Victorian Boston in the Back Bay (limit: 20 people; fee $10)
  • Walking tour of Beacon Hill(limit 20 people; fee $10)
  • Walking tour: Developing Boston, including Copley Square history, Boston Public Library, Trinity Church, Hancock Tower (limit 20 people; fee $15)
18.00 Reception at Ars Libri Bookstore in Boston's South End, sponsored by Elmar Siebel

Friday, 17 August 2001

Morning at the Museum of Fine Arts, Boston

08.30 Coffee/pastries

09.00 Introductions

  • Keynote speaker Henry Pisciotta, Pennsylvania State University, adressing the changing nature of image research
  • Respondents: Nancy Allen, Museum of Fine Arts, Boston MA; Geert-Jan Koot, Rijksmuseum Research Library, Amsterdam; Elisa Lanzi, Smith College, Northampton MA.
  • Audience discussion with panel members.
11.00 Visits to Museum of Fine Arts galleries, library tour, or visit the nearby Isabella Stewart Gardner Museum

12.30 Lunch at restaurants at the Museum of Fine Arts, the surrounding neighborhood, or in Harvard Square. Public transportation, volunteer guides and token provided for trip to Harvard Square.

Afternoon at Harvard University, Harvard Design School, Piper Auditorium

14.30 Consortial Imaging Projects:

  • Dan Greenstein, Director of the Digital Library Federation, ArtSTOR
  • Speaker to be announced
15.30 Break / refreshments

16.00 Formal papers:

  • IFLA Section of Art Libraries - speaker to be announced
  • Ann Whiteside and Martha Mahard, Harvard University, VIA/OLIVIA
17.30 Summary of themes:
  • Katherine Martinez, Fine Arts Library, Harvard University
18.00 ARLIS/NA Reception at the Fogg Art Museum, sponsored by Worldwide Books. Galleries of the Fogg Art Museum and the Busch-Reisinger Museum will be open

19.30 Public transportation guidance and tokens provided for return to hotels or the Museum of Fine Arts

For registration and more information please visit: www.library.yale.edu/arlis-ifla-2001/program.html

Preliminary programme of the main conference

All the meetings will take place at the Hynes Conference Center in Boston, unless otherwise indicated.

Friday, August 17, 2001

    Professional Board

    Coordinating Board
    Division Executive Board

Saturday, August 18, 2001

    8.30-11.20 Section of Art Libraries Standing Committee meeting I
    All day:
    Standing Committees
    Executive Committees


    Reception for IFLA Officers
    (by invitation only)

Sunday, August 19, 2001

    IFLA newcomers session
    Discussion Groups

    Council Meeting
    Division Meetings

    Exhibition Opening and Reception at the Hynes Convention Center

Monday, August 20, 2001

    All day:

    IFLA newcomers session
    Division meetings
    Discussion Groups
    Open Forums

    Opening Session
    Plenary Session

    Reception at Boston Public Library

Tuesday, August 21, 2001

    All day:
    Conference Sessions

    Guest Lecture
    Conference Sessions
    Poster Sessions

    Cultural Reception at Museum of Science

Wednesday, August 22, 2001

    All day:
    Conference Sessions

    15.30-18.00 Section of Art Libraries open session
    Guest Lecture
    Conference Sessions
    Poster Sessions
    Library Tours

    Consulate Receptions

Thursday, August 23, 2001

    All Day:
    Workshops: 13.30-17.30 Section of Art Libraries workshop
    Library Tours

    Receptions and Cultural Performances at Harvard University and the Massachusetts Institute of Technology (MIT)

Friday, August 24, 2001

    10.15-12.15 Section of Art Libraries Standing Committee II
    Conference Sessions
    Committee Meetings

    Closing Session
    President's Reception

Saturday, August 25, 2001

    Governing Board meeting
    Post-Conference Excursions

The registration fee for IFLA members before 15 May is UDS 300 (after 15 May USD 375); non-IFLA members before 15 May is USD 350 (after 15 May USD 425).

Detailed information and registration forms can be obtained froms can be obtained from
IFLA 2001 Conference Secretariat:

Congrex Holland BV
PO Box 302, NL-1000 AH Amsterdam
The Netherlands
Tel: +31 20 50 40 206
Fax: +31 20 50 40 225
Email: ifla2001@congrex.nl

Conference hotel

The conference organisers recommend that if the art librarians wish to stay together they should register as soon as possible because rooms cannot be held specially. We selected one hotel for the satellite meeting and for the main conference which is situated within walking distance of the Hynes Convention Center. It is located on Copley Square, the historic location of the Boston Public Library, and Trinity Church. It has a swimming pool.

- Westin Copley Place. Prices per room: single or double USD 172, triple USD 350

'How do I find a picture of ...?' The Changing Nature of Image Research

Joint Meeting of IFLA Art Libraries Section with ARLIS/NA, 16 - 17 August 2001 A Satellite Meeting in conjunction with the IFLA 2001 Conference in Boston Sponsored by ARLIS/New England

The members of ARLIS/New England are pleased to sponsor this two-day conference, an opportunity for international exchange of current and evolving methodologies used by librarians and visual curators in the rapidly changing world of image research. The meeting also provides a setting for North Americans to welcome their international colleagues to the IFLA conference and introduce them to art and architecture in the Boston area.


(Please send this form with payment by June 15, 2001)

Conference Fees:
Name: ___________________________________________ [ ] Mr [ ] Ms
Preferred Mailing address: ______________________________________________________
Postal code and city: ______________________________________________________
E-mail:________________________ _____________________________
Attending IFLA? [ ] Yes [ ] No
IFLA registrant (US $35.00):_____________________
All others (US $65.00):_____________________
TOURS (choose one):
1. Boat tour (US $15.00):_____________________
2. Victorian Back Bay (US $10.00): _____________________
3. Beacon Hill (US $10.00):_____________________
4. Developing Boston (US $15.00): _____________________
registration fees:

Payment accepted by check or money order in US dollars.
Checks should be made payable to: 'ARLIS/New England'.
A confirmation receipt will be sent to all registrants.

Mail completed registration form and payment NO LATER THAN JUNE 15, 2001 to:
Hugh Wilburn

Attn: IFLA Conference
Frances Loeb Library
Harvard Design School
48 Quincy Street
Cambridge, MA 02138

Abstracts of the Boston Open Session formal papers

Theme: Image resources in the visual arts

1. Ian Leith, National Monuments Record, English Heritage, Swindon, UK, How to formulate the photographic question: a context for architectural and topographical photographs in England

ABSTRACT: This paper would provide an overview to the problems of how both professional and amateur users of archives and libraries need to be able to phrase specific questions and where such questions need to be pursued in conventional and online form. It would be based on a forthcoming article in the London Topographical Record [2000] which discusses these issues within the context of a national archive holding over 10 million photographs. It would examine the varying roles of those who produced images and the institutional histories of governmental and commercial agencies which are required in order to properly interpret the lineage of ownership. It would bring into play the need not only to look at the intentions of the photographers but also at their increasing biographical obscurity: without these two facets photographs are in danger of becoming digital fodder without any history of their own. Many key English collections reside in US archives: thus this paper would introduce this international element of how to properly answer the question of 'I am looking for a picture of...'.

2. Alicia García Medina, Istituto Patrimonio Histórica Español; and Teresa Coso, Biblioteca General d'Historia d'Arte, Madrid, Spain, Los recuros fotograficos en bibliotecas y archivos de España: organización y recuperación = Image resources in art libraries in Spain: some examples of bibliographical description and retrieval

ABSTRACT: The interest for graphic information is increased explosively and explored through various communication networks like Internet and the audiovisual Media. The art libraries, museums, cultural centers and art foundations manage and store a lot of images in several departments and in different supports like printed paper, digital supports, books and press references.

Our paper will try to show the different bibliographical descriptions and indexing used in several art libraries and archives for this special material that vary from one institution to other to serve user´s need and to conserve the original graphic material. In spite of the great variety of formats we will try to show the way the different formats for description and indexing used in several institution and how these formats can be compatible to make easier the access to the graphic information and to establish the links to digital graphic supports, just to achieve a precise information for user´s needs.

3. Karen Latimer, Queen's University Belfast, Northern Ireland, SOS (self-help or spoon-feeding): the need to teach students the art of retrieving architectural information

ABSTRACT: This paper looks at the programme for educating architecture students atQueen's University in the art of information retrieval. The development of the programme through the undergraduate to postgraduate years is outlined. Particular emphasis is paid to the role the librarian plays in the 1st year project to research, and produce a model of, a seminal building and to the development of PADDI (Planning and Architecture Design Database Ireland) as a teaching tool for researching local architecture. The impact on library management is examined in relation to effective deployment of decreasing staff resources in the face of increasing student numbers; the raising of the profile of library staff within the Faculty; the more focussed allocation of budgets through involvement with course planning; and the development of new services arising from an improved awareness of student needs.

Abstracts of the Boston Workshop presentations

Theme: Current issues in art library management

1. Deirdre Donahue, Solomon R. Guggenheim Museum, Archives, Library and Museum Records Department, New York, USA, The role of the Archives, Library and Museum Records Department at the Guggenheim Museum, New York: the Hilla Rebay exhibition test case

ABSTRACT: The Solomon R. Guggenheim Museum's Archives, Library, & Museum Records (ALM) department proposes an IFLA workshop based on it's current involvement with an exhibition on the museum's founding director, and artist, Hilla Rebay.

Recently formed, the Guggenheim's Archives, Library, and Museum Records (ALM) programs recently merged strengthening the department's role as content managers. This union facilitates the management and access to archival, library, and museum collection resources in new ways. The Hilla Rebay exhibition is an example of the department's inter-departmental work from the research and development stage to access to information post-exhibition. Discussion will cover the ALM department's perspectives. For instance, the Museum Records program which develops art documentation and art management policies, procedures, guidelines, and rules, on a variety of levels will discuss database management. Emphasis will be placed upon the introduction of information standards and decisions to integrate electronic resources.

The Museum's Archive program preserves and makes accessible institutional records and all forms of documentation that embody the history of the institution and reflect s the personalities that have shaped it over the years. The Hilla Rebay Foundation Archive, which is housed within the museum's archives is a central collection reflecting the formative history of the institution through the personal papers of Hilla Rebay, the museum's first director. An exhibition devoted to the life of Hilla Rebay provides the archive with a significant opportunity to make core content about the history of the institution available and to work inter-departmentally in promoting the archives program.

The library's participation in the Hilla Rebay exhibition test case will demonstrate its emphasis on communicating and centralizing all of the bibliographic support for an exhibition within the knowledgeable hands of all of its participants. The bibliography of the exhibition, searchable by exhibited object or subject, as well as more broadly browse-able, will form the core of the library's contribution, as well as resources that will link to where other resources are housed in research libraries. Among the resources that will be cataloged and included is the discreet portion of Hilla Rebay's personal library that the Solomon R. Guggenheim Museum Art Library acquired in 2000. Bibliographic support will include available full-text resources, as well as citations and abstracts of other sources.

The whole test case and any portion therein will be capable of being mounted on the web as an educational support tool, an example of the institution's intention to serve the richness of its past as content on-line, and for the remote patron who has an interest in Hilla Rebay and the lively history of the formation of the Guggenheim's collections.

2. Maria Christina Barbosa de Almeida, University of São Paulo, Library Science and Documentation Department, Brasil, The art libraries and information services network as a way of integrating resources and making them more visible within the parent organization and among their users in the city of São Paulo, Brasil

ABSTRACT: Describes art information services in the city of São Paulo, Brazil, including libraries, archives, documentation sections in art museums and cultural centers, and identifies their main difficulties in accomplishing their objectives. Presents the REDARTE-SP, a network of art libraries and information services in that city, created with the purpose of being a place for discussion of theoretical, technical and organizational issues facing art information services and for the formulation of projects aiming at the development of those services as well as their professionals. Points out the necessity of giving more visibility to those available services and proposes the development of three basic programs aiming at (1) the dissemination of existing art library and information services, (2) the development of collaborative relationship with other departments within the parent organizations, and (3) the development of new approaches for getting a better knowledge of art information users and for getting closer to them.
Those programs will help to avoid information dispersion and provide a better use of the available resources, and improve quality in art information services and products.

3. Susan V. Craig, University of Kansas, Murphy Art and Architecture Library, Lawrence, USA, Spreading the word: libraries as vital players in the information age

ABSTRACT: As the number of online electronic products increase, our students, scholars, and public become more enamoured with the ease of access of going online for their information needs rather than turning to the library. Even when the library has paid for the database and negotiated the license to make it available, users are unlikely to understand that the origin of this information is different than other electronic products available free on the web. Libraries with their centuries of accumulated print collections are in danger of becoming warehouses visited only by the hopelessly romantic who cling to the physical book over the monitor. Hearing our institutional leaders deny funding for expansion of library space because 'everything will soon be electronic', and watching students settle for information from popular journals available in full-text online rather than search out the scholarly treatments in a less convenient format, must sound the battle cry for all librarians to engage in the instructionalprocess. Partnering with teaching faculty or offering workshops in association with popular exhibitions can create new supporters and users for our libraries. Supporters who will help when budgets are imperiled or space wars break out.

4. John Meriton, Victoria and Albert Museum, National Art Library, London, UK, Training the National Art Library

ABSTRACT: The National Art Library has been an educational institution since its inception. Training and education have ever been a part of its fabric. There are two chief categories of education - staff providing training and staff receiving training. The Library's staff provide training to Readers, Museum Staff, fellow Library staff, outside professionals and students of librarianship. The Library is also a curatorial department within the Museum and as such performs an educational rôle by explaining and showing its collections. Training is provided for staff in terms of their professional development. All staff are encouraged to attend courses and conferences, and substantial assistance is given to those undertaking higher degrees in subjects of relevance to their work. Resource constraints determine the methods used to allocated training opportunities. The basic professional librarian grade in the National Art Library is designated a training grade, and these Assistant Librarians or Curatorial Assistants have the opportunity to work in all departments and sections of the Library as well as sharing in the training available to the grade within the Museum. They also have the opportunity to work towards the Associateship of the Library Association. Information technology has revolutionized the workplace and brought with it the need to ensure that all librarians are adequately educated to take advantage of developments and to use their knowledge to raise the standards of information literacy of the Library's users. The Library is presently involved in a Competancies Project with the Museum. The aim is to establish core competencies necessary for the performance of all posts in the Library. Members of staff and their managers will be able to use this to shape development through training. It will also form an important component of the annual staff appraisal and performance reviews.

The Boston IFLA Express no.1

The Organizers of the 67th IFLA Conference 2001 are pleased to present the first web-issue of the pre-conference IFLA Express 2001.

The IFLA Express is the daily newsletter during the IFLA 2001 Conference by the National Organizing Committee in collaboration with the IFLA Secretariat. It gives delegates information of general interest and information from the IFLA Secretariat, Division and Sections and from the National Organizers. This is the first pre-conference issue. It informs you on the conference, latest changes of the program and gives a list of exhibitors and sponsors of IFLA 2001.
You can check the IFLA Express at: http://www.congrex.nl/ifla/flash
The second edition of the pre-conference IFLA Express will appear in June.

National Organizing Committee

Tel: +(31)(20)5040206
Fax: +(31)(20)5040225
Email: ifla2001@congrex.nll

Section of Art Libraries membership news

The Section has reached 100 members by 2 March 2001. The membership list is published in Newsletter No. 46 (2000, No.1), and also available at: htt://www.ifla.org/VII/s30/news/4601.htm#13

New Section members

University of Art and Design Library

Hämeentie 135 C
Email: kirjasto@uiah.fi/library

Biblioteca del Patronato de la Alhambra y Generalife

C/Real de la Alhambra, s/n
Email: evilchez@alhambra-patronato.es

Swiss Institute for Art Research Library

Ms Denise Vosseler
Sollikerstrasse 32
CH-8032 Zürich
Email: denise.vosseler@sikart.ch
Website: http://www.unil.ch/isea

Oxford University Library Services

65 St Giles
Oxford OX1 3LU
United Kingdom
Email: gail.merrett@ulib.ox.ac.uk

Solomon R. Guggenheim Museum Archives, Library & Documentation

578 Broadway, 7th Floor
New York, NY 10012
United States
Email: lunderwood@guggenheim.org

Hugh Wilburn

Cambridge, Massachusetts
United States
Email: hwilburn@gsd.harvard.edu

Worldwide Books

1001 West Seneca Street
Ithaca, New York 14850-3342
United States
Email: libkind@worldwide-artbooks.com
Website: http://www.worlwide-artbooks.com

Section member cancellations

Eesti Rahvusraamatukogu/National Library of Estonia

Tònnismägi 2
Tallin 15189
Email: nlib@nlib.ee or tiiu.valm@nlib.ee

Address change

Standing Committee member:

Debby Shorley

University of Sussex, The Library
Brighton BN1 9QL
United Kingdom
Tel: (0044) 0 1273 678158
Email: D.C.Shorley@sussex.ac.uk

Report from Spain by Javier Docampo

Second Seminar of Museum Libraries, Madrid, 2-4 October 2000

The II Seminario de Bibliotecas de Museos was held in the Museo Arqueológico Nacional in Madrid. It was organised jointly by this Museum and the Subdirección General de Protección del Patrimonio Artístico. The number of attendants was over 200 and the lectures were in charge of prestigious professionals from different institutions (universities, museums and research centres) of four countries.
First day the speakers María Bolaños, from Valladolid University, and Josóóóóó María Luzón, from Complutense University of Madrid, reviewed some aspects of the past and present of museum libraries, their origin and functions. The problems of preservation and conservation of the cultural heritage were also covered by Mercedes Dexéus and Arsenio Sánchez from the Biblioteca Nacional.
The second day's topic was Museum libraries facing Internet and the lectures were given by Fernanda Peset, from Valencia University (Internet Resources for Museum Libraries) and Luis Castrillo, from the Subdirección General de Archivos, (Libraries as Documentation centers for museums). The session ended with the participation of Mº Luisa Bellido, from the Carlos III University in Madrid, who spoke about digitisation in museum libraries and José Antonio Frías, from University of Salamanca, who covered the influence of Internet in library technical procedures.
On the last day an international overview of museum libraries was developed. The situation in Germany (Helmut Hilz, Deutsches Museum, Munich), Morocco (Mohamed Idsalah, École des Sciences de l'Information, Rabat), United States (Esther Bierbaum, Iowa University) was presented and finally Isidro Aguilló (CINDOC-CSIC) spoke about the European Programs for Museum Libraries.
Every day the sessions ended with a round table, in which the speakers of each day participate, and a colloquium. The closing session was chaired by the Director General de Bellas Artes, Joaquín Puig de la Bellacasa, who announced the commitment of continuing with these meetings, and the Subdirector General de Coordinación Bibliotecaria, Fernando Armario, who underlined the importance of museum libraries in the present days.

Javier Docampo,
Biblioteca Nacional,
Madrid, Spain


The Consejo Nacional de Ciencia y Tecnología (CONACYT) has given its financial approval for the database project called 'MEXICOARTE' which has been developed with graduate students of the departments of Library Science and Art History, Facultad de Filosofíãa y Letras, Universidad Nacional Autónoma de México. The head of the project is Elsa Barberena.
Mexico has played an important role in art and architecture since the prehispanic, colonial, modern and contemporary periods, and has contributed not only to spread mexican culture but to enrich the art world. The core of the artistic and architectural research is the work itself, painting, sculpture, monument, followed by critical studies and finally reinforced by the bibliographical tools, such as indexes, abstracts, encyclopedias, dictionaries, manuals, etc. At the international level , it has been detected a lack of diffusion of Mexican art and architecture in indexes and abstracts. The reasons could be, among others: lack of continuity in their publications, the use of the Spanish language, lack of interest in mexican art and architecture, and sporadic financial resources. Nevertheless, even though conditions are not the best, the database development in these disciplines has achieved several goals, among them: the index of the magazine 'Artes de Mexico' in CD-ROM, the database 'Pepenar' (a union catalog of Latin American art and architecture periodicals), the databases 'Latinoarte', 'Mexicoarte', 'Inbart', 'Artex', 'Bexart', and recently the 'cultural information system' of the Mexican cultural ministry, besides the inclusion of approximately 2,000 Mexican contemporary artists in the 'union list of artists names' and the participation in the 'international directory of art libraries'. The problems are centered on the standardization of the information, and in the compatibility of the computer program, together with the lack of a continuous support of the interested organizations. People who elaborate databases are certain of the cultural richness of their countries, and they commit themselves to spread it in spite of the difficulties involved

Background information about this project: Las bases de datos sobre artes plásticas y arquitectura mexicanes: necesidad, logros, problemàtica = Mexican art and architecture databases: needs, achievements, problems by Elsa Barbarena.

Spanish version available electronically:

English version available electronically:
Published in Art Libraries Journal, vol. 25 (2000) no. 2.

Archivists and/in the Arts

'Archives and/in the Arts' will be the focus of the New England Archivists Spring 2001 meeting scheduled for May 4-5 at Dartmouth College, Hanover, NH. The program will include sessions on documenting French-Canadian communities, animation, cooperative projects, the use of performing arts archives by contemporary artists, fine arts and performance school archives, non-traditional uses of archives, collaboration, television and videoptape collections, archives in art, and the archives of a performing arts insititution. For more information, visit the NEA web page at: //http://www.lib.umb.edu/newengarch/

Daniel McCormack
Reference Librarian
Brockton Public Library

Tel: (1) 508 580-7890

IX Encuentro de Bibliotecas de Arte de España y Portugal

Pontevedra-Santiago de Compostela, 9-11 May 2001
Topic:Art libraries and space organization

Wednesday, 9 May
Morning: Museo de Pontevedra
09.00 Registration
10.30 Inauguration
11.30 Coffee Break
12.00 Visit to Pontevedra Museum


Afternoon: Facultad de Bellas Artes, Pontevedra
16.00 Papers
18.00 Coffee Break
18.30 Papers
19.30 Study tour to Pontevedra

Thursday, 10 May (Facultad de Bellas Artes, Pontevedra)
09.00 Papers
10.00 Working Groups: Subject Headings, Website, etc
12.0 Coffee Break
13.0 12.30 Working Groups: conclusions
BAEP (Bibliotecas de Arte de España y Portugal): present situation and perspectives.


16.30 Visit to Biblioteca Central de la Universidad de Vigo
19.00 Visit to Biblioteca del Campus Pontevedra and Biblioteca de Bellas Artes

Friday, 11 May (Centro Galego de Arte Contemporánea, Santiago de Compostela)
09.30 Librarian lecture about organization and distribution of space in libraries
10.30 Architect lecture about libraries building and design
11.30 Coffee Break
12.00 Round table: 'Professional collaboration between architects and librarians'
13.30 Closing session


16.30 Visit to Centro Galego da Arte Contemporánea

Javier Docampo
Biblioteca Nacional, Madrid

Museums, Libraries and Archives: Summer Institute of Knowledge Sharing, August 6-10, 2001, Los Angeles

The UCLA/Getty Summer Institute is a forum for the intensive exploration of new methods for creating, sharing and preserving electronic information in libraries, archives, and other cultural heritage institutions. Information specialists, registrars, librarians, archivists, curators, researchers, and educators with responsibility for managing and disseminating information about their institutions' collections are invited to attend this five-day course. Sessions will take place on the UCLA campus and at the Getty Center.

The Summer Institute will provide theoretical and practical sessions on:

  • Special collection digitization projects: Implications on the collection, the institution, scholarship, interoperability, and longevity.
  • Organization of and access to digital resources: Models, principles and tools for creating information and imaging systems in museums, libraries, and archives.
  • Collaborating: Improving one's capacity to work and solve problems with others.
  • Funding: Challenges, strategies, and opportunities.

For course and registration information visit: http://dlis.gseis.ucla.edu/si
Or contact: cscott@gseis.ucla.edu UCLA's Department of Information Studies in the Graduate School of Education and Information Studies

ARTbibliographies Modern sold to Cambridge Scientific Abstracts (CSA)

BETHESDA, November 6th, 2000 - CSA (Cambridge Scientific Abstracts) has acquired the databases ABC POL SCI and ARTbibliographies Modern from ABC-CLIO. CSA will continue to publish the products in print and make them available through the CSA Internet Database Service (IDS). The ARTbibliographies Modern database provides comprehensive bibliographic coverage of the current literature, articles, books, dissertations, and exhibition catalogues on art and design, from Impressionism onwards (including the field of photography from its invention). Matt Dunie, president of CSA said 'ARTbibliographies Modern represents our first database in the humanities, an area in which we expect substantial growth. CSA has committed significant resources to improving both the range of topics and information delivery mechanisms of our publishing program.'

CSA is a leading publisher of bibliographic databases and print journals used by more than 4,000 research institutions worldwide. Its award-winning Internet Database Service provides World Wide Web access to over 50 databases through its Web sites (http://www.csa.com; http://csa1.co.uk).

For further information, contact Michael Miyazaki, Marketing Manager, CSA (michael@csa.com) or Sarah Charles, Managing Editor, ABM (scharles@csa.com)

Sarah Charles

Managing Editor
ARTbibliographies Modern
35a Great Clarendon Street
Oxford, England OX2 6AT

New publications on art documentation

The English language periodical of the Japan Art Documentation Society JADS Information number 5 was published on 31 December 2000. The 16 page issue includes the proceedings of the 2nd Forum on Art Documentation: Art Information towards the Next Millennium; contents and resume from the Bulletin of JADS no. 8 (July 2000); the original text from a paper presented by Jan van der Starre at JADS 13th lecture meeting held at the National Museum of Western Art, Tokyo on March 24, 1999; and a listing of the main activities of fiscal 1999. Oversees subscriptions are free, but please pay for the postage by sending 3 international postal coupons (coupon-response international) to:
Japan Art Documentation Society (JADS)

c/o Hatano Office, Curatiorial Department,
The National Museum of Western Art, 7-7 Ueno-koen, Taito-ku,
Tokyo 110-0007, Japan
Email: LDT02307@niftyserve.ne.jp

The ARLIS/UK & Ireland News-sheet number 148 published in November 2000 is a special international issue. The issue consists of illustrated reports from 20 art documentation societies from around the world. Some have been in existence for thirty years or more, others such as those in Flanders and Estonia were founded very recently. Within each report there is a history of the society and some information about its aims and current activities.
ARLIS/UK & Ireland administrator: Sonia French,
18 College Road, Bromsgrove, Worcestershire B60 2NE,
United Kingdom E-mail: sfrench@arlis.demon.co.uk

IFLA offers new student affiliate membership

The International Federation of Library Associations and Institutions (IFLA) is pleased to introduce a new special category of membership for students. This new category provides the opportunity for students who are interested in issues facing the international library and information community to receive the latest information and to support the activities and objectives of the Federation.

The Student Affiliate benefits include:

  • a subscription to the IFLA Journal
  • free registration in one of IFLA's 35 professional Sections
  • a discount on the purchase of publications
  • standard member discount on registration fees for the Annual General Conference

The annual membership fee is only NLG 110 (50 Euros) per year. The offer is open to students in full- or part-time education. Proof of registration must be provided with application. This may be in the form of a photocopy of an institution student card or an International Student Identity (ISIC) Card. Students may belong to this category for a maximum of two years; after this period they can transfer to Personal Affiliate membership. Kay Raseroka, Chair of IFLA's Membership Development Committee commented: 'I am thrilled that we are now able to offer students the opportunity to join IFLA. They can become involved in the international library and information community at the beginning of their professional lives. Student participation will also provide IFLA with stability and continuity by having members involved at all stages of their careers.'

The IFLA Student Affiliate offer is being run on a four-year trial basis, to determine the level of interest in student involvement in the Federation.

For further information, and application details, please contact Kelly Moore, Membership Manager at membership@ifla.org IFLA Headquarters

P.O. Box 95312
2509 CH The Hague
Fax (31)(70) 3834827
Tel. (31)(70) 3140884

IFLA approves List of Professional Priorities

IFLA's Professional Board has adopted a list of Professional Priorities. These priorities will form the basis and the starting point for all professional activities that the Federation and all its units will undertake over the next few years.

Ralph Manning, Chair of IFLA's Professional Board commented 'I am very pleased that the Professional Board has been able to reach consensus on a statement of professional priorities for IFLA. This statement will play a pivotal role in directing the professional activities of our Federation into the 21st century. This is of particular significance at this time because IFLA has also adopted new Statutes and a new governing structure. The professional priorities will provide a solid framework for implementing that new structure.'

The text of IFLA's Professional Priorities is also available in English, French, German, Russian and Spanish on IFLANET at www.ifla.org.

IFLA's Professional Priorities

The International Federation of Library Associations and Institutions (IFLA) is a worldwide, independent, non-governmental organization. The purposes of the Federation as stated in its Statutes are 'to promote high standards of delivery of library and information services; to encourage widespread understanding of the value and importance of high quality library and information services in the private, public and voluntary sectors; and to represent the interests of its Members throughout the world.' The Professional Priorities outlined in this document will provide guidance in the development of IFLA's professional activities. These priorities are to be incorporated into the professional programmes throughout IFLA's organizational structure, recognizing especially that the needs, concerns and views of every region of the world are to be taken into account, particularly those in the developing world. Regional concerns, communication and information exchange among IFLA's members, and the use of electronic technology to facilitate the implementation of its priorities underpin all of these professional priorities.

Supporting the Role of Libraries in Society

IFLA supports the establishment and maintenance of libraries by serving as an international advocate to ensure that the vital role of libraries in the digital age is well understood and acted upon. IFLA lobbies on behalf of libraries with government officials and community leaders, using all available avenues to secure appropriate funding and staffing of library services worldwide.

Defending the Principle of Freedom of Information

IFLA believes that all people have a fundamental right to create and acquire information and to express their views publicly. The right to know and the freedom to express are two aspects of the same principle. Libraries play a key role in securing these rights, and IFLA supports this role by defending the ability of libraries to acquire, organize, preserve and make available the widest variety of materials, reflecting plurality and diversity in the society, and thus to protect and enhance democracy and a free debate; by defending the ability of libraries to ensure that selection and availability of material and services are governed by professional principles, not the political, moral or religious views of individuals or governments; and by defending the ability of libraries to make materials and services available to all users, with no discrimination due to race, creed, gender, religion, age or any other subjective reason.

Promoting Literacy, Reading, and Lifelong Learning

IFLA's programmes promote literacy in many aspects, helping libraries worldwide to develop programmes that support increased literacy for all people, including basic literacy (the ability to use, understand and apply print, writing, speech and visual information in order to communicate and interact effectively), reading (the ability to decipher print and other forms of notation, to understand written language and its construction, and to comprehend the meaning of the written word), information literacy (the ability to formulate and analyze an information need; to identify and appraise sources; to locate, retrieve, organize and store information; to interpret, analyze, synthesize and evaluate that information critically; and to evaluate whether the information need has been satisfied) and lifelong learning (providing for the needs of all learners, whether formal or informal, helping to raise the aspirations and achievements of individuals of all ages and abilities).

Providing Unrestricted Access to Information

IFLA seeks to influence political and economic decisions that have an ethical impact on access to information so that all persons throughout the world have the same opportunity to participate in the information society without regard to physical, regional, social, or cultural barriers. Ongoing technological progress seems to widen the gap between the information rich and the information poor world-wide. IFLA supports programmes which provide support for information access in developing regions of the world.

Balancing the Intellectual Property Rights of Authors with the Needs of Users

IFLA assumes a dual responsibility, both to the producers of intellectual property and to libraries as representatives of information users, because safeguarding and providing access to products of the mind are fundamental to the growth of knowledge.

IFLA works to protect the rights of authors and the role of libraries by playing an active role with organizations such as WIPO and UNESCO in the drafting of appropriate treaties and legislative models which recognize the dichotomy between the rights of authors and the needs of users. IFLA also works to assure that intellectual property rights support the universal availability of information by such activities as encouraging national legislation for legal deposit and assuring the right of libraries to make copies of published documents in a manner consistent with principles of fair use. Safeguarding these rights must involve both the owners of intellectual property and its users. It necessitates working in collaboration with authors, publishers and librarians.

Promoting Resource Sharing

IFLA serves as an international forum and advocate for sharing information in all its forms across national borders. It promotes the communication of bibliographic information which is the basis for all resource sharing, it works to develop cooperative principles for international lending, and it supports a voucher scheme to liberate lending reimbursements from national currencies. IFLA works to encourage the sharing of resources, by supporting traditional lending and document delivery, by promoting the communication and easy exchange of bibliographic information, and by encouraging the development of virtual libraries whose holdings will be accessible without regard to geography or national boundaries.

Preserving Our Intellectual Heritage

Although responsibility for the preservation and conservation of the intellectual heritage in their custody is ultimately the responsibility of individual libraries, IFLA works to promote the establishment of regional, national and international priorities and the application of the best scientific knowledge in the fulfillment of this responsibility. One of IFLA's primary activities is to ensure appropriate coordination at the international level through programmes such as advocacy, training and the development and dissemination of standards and best practices. IFLA also participates in international activities related to disaster preparedness and recovery.

Developing Library Professionals

IFLA works to strengthen the abilities and knowledge of library and information science professionals and paraprofessionals throughout the world in order to improve service to the user. Programmes supported by IFLA encompass all educational processes, including library and information science curricula and continuing education activities such as lectures, seminars, workshops and in-service training.

Promoting Standards, Guidelines, and Best Practices

IFLA actively promotes standards, guidelines and best practices to provide guidance to libraries throughout the world in how to perform core functions well, and in many cases how to perform them in the same manner. The latter is particularly important in areas such as electronic communications where conformity with clear, established and widely accepted and understood standards is indispensable for the exchange of information in cost-effective ways.

Supporting the Infrastructure of Library Associations

IFLA supports the infrastructure of library associations, especially in countries and regions where these are poorly developed, because they provide the essential means for accomplishing IFLA's goals at the national level. Library associations provide many valuable services to librarians. They work to develop effective library programmes and services that meet the needs of library users and advance societal objectives and interests, ensuring public access to information, and preserving and protecting cultural resources.

Representing Libraries in the Technological Marketplace

IFLA serves as an international advocate for libraries and their users, seeking to influence the development of technology in the world marketplace, especially technology that controls the flow and availability of information. IFLA represents both the sophisticated interests of high-tech libraries and the practical concerns of more traditional users. It negotiates on behalf of libraries (and for the benefit of library users) in discussions on international trade and telecommunications, and it also works to encourage the development of affordable technologies that will bring information to all the populations of the world.

Adopted by the Professional Board of IFLA, December 2000

The Hague, Netherlands

Invitation to the 68th IFLA General Conference and Council in Glasgow, August 2002

The IFLA 2002 National Organising Committee and The Library Association of Great Britain take great pleasure in inviting you to attend the 68th IFLA General Conference and Council to be held in Glasgow, Scotland from Sunday August 18 until Saturday August 24, 2002. We look forward to welcoming you there. It is particularly significant that this conference is returning to Scotland where IFLA was founded in 1927, and we hope you will join us for this special 75th anniversary.

Conference theme. The conference theme is Libraries for Life: Democracy, Diversity, Delivery. Libraries continue to be valued by people of all ages, races and walks of life throughout the world, but our societies are continually changing as a result of new developments. The conference seminars, lectures, workshops and discussion groups will invite you to examine how libraries can continue to provide a variety of services, adapting them to meet the changing needs of our societies and encouraging democratic access to knowledge in the future.

Registration and brochure publication. The print and web versions of the brochure will be launched at IFLA Boston, on Sunday 19th August 2001. All IFLA members will be sent a print copy.

Glasgow. The largest city in Scotland, and an international gateway, Glasgow has many facets. It prospered on trade with the American colonies and most famously on shipbuilding. Today you can explore its rich cultural and industrial heritage at more than twenty museums and art galleries, most of which are free. Regarded as the finest Victorian city in Britain, it was designated UK City of Architecture and Design in 1999. The unique style of architect and designer Charles Rennie Mackintosh adds a further dimension to be explored. Besides the cultural pursuits you can enjoy, Glasgow offers visitors sporting opportunities, over 70 parks and gardens, and much else besides. You will find the widest possible range of shops, as the famous Sauchiehall Street, Buchanan Street and Argyle Street will prove. From the chic Princes Square and the monumental St Enoch Centre to the magnificent Buchanan Galleries, shopping is an essential part of the Glasgow experience. The wide variety of bars, bistros, cafes and restaurants will tempt your palate with choices from wholesome pub food to haute cuisine. You must also not miss tasting Scotland's haggis or world-renowned whisky.

Information about the IFLA 2002 conference can be found on: http://archive.ifla.org/IV/ifla68/ Many participants are planning to use this opportunity for further travel and holidays after the conference. For more 'out of conference' information, a separate picture gallery oriented web site, the 'Glasgow Delegate', is being developed and made available at: http://www.ifla2002.org/

John Kirriemuir

Centre for Digital Library Research
University of Strathclyde, Glasgow

Nominees for the Section of Art Libraries Standing Committee 2001-2005

Ms Françoise Lemelle

Bibliothèque d'Art et Archéologie
2/4, Rue Vivienne
75083 Paris Cedex 02
Tel. (33)(1)47037620
Fax (33)(1)47038925
E-mail: francoise-lemmelle.baa@paris4.sorbonne.fr

Ms Margaret Shaw

National Gallery of Australia
GPO Box 1150
Canberra, ACT 2601
Tel. (61)(2)62406532
Fax (61)(2)62732155
E-mail: mshaw@dynamite.com.au

Ms Svetlana Artamonova

Russian State Library
3/5 Vozdvizhenka
101 000 Moscow
Tel. (7)(095)2023565
Fax (7)(095)9136933
E-mail: lkozlova@rsl.ru

Geert-Jan M. Koot

Rijksmuseum Research Library
P.O. Box 74888
1070 DN Amsterdam
Tel. (31)(20)6747250
Fax (31)(20)7647001
E-mail: g.koot@rijksmuseum.nl

Ms Jeannette Dixon

Hirsch Library, Museum of Fine Arts, Houston
P.O. Box 6826
Houston, TX 77265
Tel. (1)(713)6397326
Fax (1)(713)6397784
E-mail: jdixon@mfah.org

Ms Ada Kolganova

Russian Art State Library
St. B. Dmitrovka 8/1
103 031 Moscow
Tel. (7)(095)2926520
Fax (7)(095)2920653
E-mail: mabis@artlib.ru

Javier Docampo

Biblioteca Nacional Paseo de Recoletos, 20
28071 Madrid
Tel. (34)(91)5807781
Fax (34)(91)5807815
E-mail: docampojde@bne.es

Ms Véronique Goncerut Estebe

Bibliothèque d'Art et d'Archéologie
5 Promenade du Pin
1204 Geneva
Tel. (41)(22)4182727
Fax (41)(22)4182700
E-mail: veronique.gonceru-estebe@baa.ville-ge.ch

John Meriton

National Art Library, Victoria & Albert Museum
Cromwell Road
London SW7 2RL
Tel. (44)(171)5146 638
Fax (44)(171)5146 597
E-mail: j.meriton@vam.ac.uk

Michiel Nijhoff

Museum Boijmans-Van Beuningen
P.O. Box 2277
3000 CG Rotterdam
Tel. (31)(20)6941988
E-mail: nyhoff@boijmans.rotterdam.nl

Ms Deborah Shorley

University of Sussex
The Library
Brighton BN1 9QL
Tel: (44) 0 1273 678158
E-mail: D.C.Shorley@sussex.ac.uk

Ms Nancy Stokes

University of Akron
Bierce Library
Akron, OH 44325-1707
Tel. (1)(330)9726011
Fax (1)(330)9727225
E-mail: nstokes@uakron.edu

Ms Marie Thompson

Bibliothèque Nationale de France
58, rue de Richelieu
75084 Paris Cedex 02
Tel. (33)(1)47038393
Fax (33)(1)47038307
E-mail: marie-claude.thompson@bnf.fr

Ms Eila Rämö

University of Art and Design Helsinki UIAH. Library
Hämeentie 135 C
FIN-00560 Helsinki
Tel. (358)(9)75630243
Fax (358)(9)75630246
E-mail: eila.ramo@uiah.fi

Ruediger Hoyer

Zentralinstitut für Kunstgeschichte, Bibliothek
Meiserstr. 10
D-80333 München
Tel. (49)(89)28927577
Fax (49)(89)28927608
E-mail: r.hoyer@zikg-lrz-muenchen.de

Ms Ana Paula Récio Calcado Gonçalves Gordo

Fundaçâo Calouste Gulbenkian-Biblioteca de Arte
Av. de Berna, 45-A
1063-001 Lisboa Codex
Tel. (351)(21)7823445
Fax (351)(21)7823044
E-mail: apg@gulbenkian.pt

Ms Kerstin Assarsson-Rizzi

Library of the Royal Academy of Letters, History and Antiquities
National Heritage Board
Box 5405
SE-11484 Stockholm
Tel. (46)(8)51918325
Fax (46)(8)6633528
E-mail: kaz@raa.se

Jo Beglo

National Gallery of Canada Library
380 Sussex Drive
PO Box 427, Station A
Ottawa, K1N 9N4
Tel. (1)(613)9903285
Fax (1)(613)9906190
E-mail: jbeglo@gallery.ca

Ms Jeanette Clough

Getty Research Institute Library
1200 Getty Center Drive, Suite 1100
Los Angeles, CA 90049-1688
Tel. (1)(310)4407491
Fax (1)(310)447780
E-mail: jclough@getty.edu

A.P. Gakhar

Indira Gandhi National Centre for the Arts
Central Visa Mess
New Delhi 110001
Tel. (91)(11)3389417
Fax (91)(11)3381139
E-mail: apg3@usa.net

Ms Martha E. Mcphail

University Library, San Diego State University
5500 Campanile Drive
San Diego, CA 92182-8050
Tel. (1)(619)5946736
Fax (1)(619)5942700
E-mail: mmcphail@mail.sdsu.edu

Ms Christine Whittington
University of Maine
5729 Fogler Library
Orono, ME 04469-5729
Tel. (1)(207)5813611
E-mail: chris.whittington@umit.maine.edu

Submitted by IFLA Headquarters


Latest Revision: May 4, 2001 Copyright © 1995-2000
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