IN THIS DOCUMENT: Boston 2001 Satellite Meeting The Final Chapter from Jerusalem IFLA Section of Art Libraries Annual Report September 1999-August 2000 Future Conferences Conference Programme, Jerusalem 13 - 18 August 2000 Relationships with other bodies Action Plan 2000-2001 Nominations for Standing Committee Members 2001-2005 National Reports Report from Russia by Ada Kolganova New publications on art documentation National register of British artists on CD ROM CRIMEA 2001 Conference - First Announcement Programme second seminar of Museum Libraries, Madrid, 2-4 October 2000 Copy deadline IFLA Section of Art Libraries Newsletter

Newsletter of the Section of Art Libraries (Web edition)

no. 47 (2000, no 2)

Boston 2001
IFLA Conference 16 - 25 August

Announcement and Call for Papers

The Section of Art Libraries is pleased to announce its intention to hold a Workshop and a Open Session. The Section will also co-sponsor a satellite meeting with ARLIS/New England Chapter on 16 and 17 August. The main topics are picture research and art library management.

1. The Satellite Meeting

2. Open Session - formal papers

• electronic and printed resources on images
• image search engines
• image research methods

3. Workshop - interactive, short presentations

• art museums as resources
• relation of the art library to other departments within the parent organization
• the impact of instruction in art information retrieval on library management
• staffing, staff training, and the use of interns in the art library

The format of the Workshop will be interactive. The papers will not be read, but the main points will be presented by the speakers, followed by four specific statements. Discussion groups will comment on these statements.

You are invited to recommend speakers to lecture on either of these themes or to take part by delivering a paper. The Proposal for a paper at either of these Art Libraries Meetings in Boston should also include the following information:

Author's name
Institutional affiliation
Address (professional)
Telephone and fax no.
Email address (professional)
Brief biographical information
Title of paper
Original language version:
English/French/German/ Russian/Spanish
Translated version/s*
English/French/German/ Russian/Spanish
Audiovisual or other equipment required

The proposals for papers are due on January 29, 2001. You must include the title plus a 100 - 200 word abstract, to give a brief description of the paper. You will be notified within one month regarding the acceptance of your paper. You will then have until April 1, 2001 to complete the paper and send it to the Chair of the Section of Art Libraries. The papers for the Open Session should be no more than 8 pages on A4 paper, double spaced. The Workshop presentation papers should be no longer than 4 pages on A4, double spaced.

Send your proposal to:
Jeannette Dixon

Conference hotel

Detailed information and registration forms can be obtained from
IFLA 2001 Conference Secretariat

For updated information on the conference please visit the IFLA 2001 Conference website at: www.ifla.org/IV/ifla67

* As it is not possible to provide translations of lectures centrally, prospective contributors will be required to provide a translation into at least one other IFLA language if at all possible.

Boston 2001 - IFLA Section of Art Libraries joint meeting with ARLIS/NA,
16 - 17 August 2001 A Satellite Meeting in conjunction with the
IFLA 2001 Conference in Boston

A two-day conference, sponsored by ARLIS/New England, providing opportunities for international exchange of current and evolving methodologies used by librarians and visual curators, as well as a setting for Americans to welcome their colleagues to IFLA and introduce them to art and architecture in the Boston area.

Thursday, 16 August 2001
13.00 Registration
14.00 Lecture at the Boston Architectural Center or Boston Public Library: overview of Boston art and architecture
15.00 Walking tours: Boston Public Library, Trinity Church, Back Bay architecture, Public Garden, historic sites along the Freedom Trail
17.30 Buses to reception
18.00 Reception at Ars Libri, sponsored by Elmar Siebel
19.30 Stroll through the South End / take a colleague to dinner / dessert

Friday, 17 August 2001
Morning at the Museum of Fine Arts, Boston
08.30 Welcome reception
09.00 Morning session: Museum focus
Keynote speaker, papers, breakout discussion groups, reports to reassembled audience
11.30 Visits to galleries
12.30 Buses leave for Harvard Square

Afternoon at the Harvard Design School or Sackler Museum, Harvard University
14.30 Afternoon session: Academic focus
Imaging presentations
15.30 Break / refreshments
16.00 Papers, breakout sessions, reports to reassembled audience
17.30 Summary and closing remarks
18.00 Reception at the Fogg Art Museum, sponsored by ARLIS/NA
Welcoming remarks by James Cuno, Director of Harvard University Art Museums, Galleries open
19.30 Buses return to Hynes Convention Center and Museum of Fine Arts, Boston

For more information please contact:
Hugh Wilburn

The Final Chapter from Jerusalem

Country Representation
A big cheer for our Israeli colleagues! There were 400 Israeli participants at the Jerusalem Conference. We hope to see all of them again next year. Runners up were: USA 265; Russian Fed 107; France 88; UK 85

Facts and Figures about the conference
244 meetings
24 meetings with simultaneous interpretation
30 poster sessions
26 workshops
2100 copies of IFLA Express each day (1800 English; 250 French; 50 Spanish)
1800+ participants
93 countries
80 grantees thanks to generous grants
512 first timers
62 exhibitors combined to an exhibition of 854 m²
1400 IFLA badge cords handed out
14 new members
150 people attended the start-up meeting of the Digital Libraries Discussion Group
6 busloads of participants went to Massada and the Dead Sea on Saturday 19 August.
154 conference papers
153 translations into one or more of the other 4 IFLA working languages
2820 booklets containing conference papers were collected from the paper-handling center
All participants received the IFLANET Unplugged CD-ROM sponsored by SilverPlatter

Evaluation of the Conference and Professional Programme
Ralph Manning, Chair of the Professional Board, presented an overview of the programme of the 66th IFLA General Conference to the Final Council meeting. The text of his presentation will soon be published at IFLANET and in IFLA Journal. Here are some of the highlights. In addition to many open forums, industry updates, guest lectures and the Council and open sessions, 100 business meetings, 30 workshops and 14 Discussion Group sessions were held. In addition there were 30 colourful and interesting poster sessions. A total of 154 conference papers were available in printed form, on the Silver Platter CD IFLANET Unplugged, and of course on IFLA's website www.ifla.org. These papers generated 153 translations into one or more of the other 4 IFLA working languages.
During this conference a statement of IFLA's Professional Priorities was approved in principle; this was prepared by the Professional Board and it will be used to guide the future professional work of the Federation, as we begin preparations for a new Medium Term Programme for 2001-2005.
A substantial number of standards, guidelines and best practices were discussed (or indeed approved) during this conference; a full list will appear in the full text of Ralph Manning's presentation.
This year three satellite meetings were held: Marketing and Communication for Libraries (Haifa), the 16th annual session for parliamentary libraries (Athens) and Preservation of Newspapers (Paris).

Differentiated fees
Proposals to introduce differentiated fees for Institutional Members were approved by Council. This means that fees for Institutional Members in the least developed countries (as defined by the United Nations) will be reduced substantially. In turn, the fees for Institutional Members in some of the most industrialised countries will increase slightly, but the vast majority of Institutional Members will see no change. Fees for Association Members in the same least developed countries will also be reduced.

Standing Committees
The proposal to simplify the process for electing to the Standing Committees of IFLA sections was also approved by Council. From now on, only one nominator (instead of two) is required for each candidate for a place on the Standing Committee of a Section. In accordance with normal practice, a call for nominations to Section standing Committees will be sent out to all voting Members towards the end of the year (October 2000).

Statement on Copyright in the Digital Environment
In the international copyright debate, IFLA represents the interests of the world's libraries and their users. Copyright law impacts on most of what libraries do. It affects the services that libraries can provide to their users, and the conditions on which they can provide access to copyright materials. It affects the way in which libraries can act as navigational agents and undertake effective archiving and preservation activities. It is for these reasons that IFLA participates in the international copyright debate. During the conference the IFLA Executive Board adopted a statement on Copyright in the Digital Environment Age. The full text of the statement can be found at: www.ifla.org/V/press/copydig.htm

IFLA Conference 2005
The Chair of the Conference Planning Committee, Ingrid Parent, announced that Oslo, Norway had been selected by the Executive Board as the venue of the 71st IFLA General & Council Conference in 2005. Future venues are, therefore:
2001: Boston, USA
2002: Glasgow, UK
2003: Berlin, Germany
2004: Buenos Aires, Argentina
2005: Oslo, Norway
2006: Seoul, Korea.

Future IFLA Conferences
The Conference Planning Committee discussed ways of introducing innovative features into the conference programme and the exhibition. Ideas such as a debate format with a controversial topic, a panel of IFLA leadership to answer ‘Any Questions', special events in the exhibition area, such as awards ceremonies were discussed. It was agreed to encourage future conference organisers to consider these and other ideas for making the conference less predictable.
The Professional Board devoted an extaordinary meeting to the issue of ‘improving the quality of IFLA conference papers' in the future. Elements ensuring better quality would be a firmer planning (well in advance; strict deadlines), more elaborate peer reviewing, shorter presentations, allowing for more interaction during open sessions and workshops. Following this discussion, proposals will be made available to all IFLA professional groups.

Member Discounts on Conference Fees
Starting with next year's conference at Boston, IFLA Members will be entitled to a discount of USD 50 on the registration fee. Members of Associations belonging to IFLA, staff of Institutional Members and Personal Affiliates are all eligible for the discount.

Okinawa Charter
The G8 Summit Meeting of the leaders of the eight leading economies, which took place in Okinawa Japan in July 2000, approved the Okinawa Charter on Global Information Society. A major objective of the Charter is to bridge the digital divide. It recognises the potential role of libraries in this task: ‘We will continue to work toward this ambitious goal by getting schools, classrooms and libraries online and teachers skilled in IT and multimedia resources.' Among other initiatives, the G8 leaders agreed to set up a Digital Opportunity Taskforce (dot force). Among the dot force's priorities will be: assisting the development of a pool of trained professionals in IT; developing innovative approaches to extend the traditional reach of technical assistance, including distance learning and community-based training; and networking public institutions and communities.
The Secretary General reported to the executive Board that he had written to each of the G8 leaders, supporting this important initiative and offering to help in any appropriate way with the work of the Digital Opportunity Taskforce. The Board gave approval to his recommendation that IFLA should set up a ‘shadow' G8 to prepare submissions to the dot force and to the next G8 summit to be held in two years' time in Genoa. Association Members in each of the G8 countries will be asked shortly to nominate a representative to work on the IFLA shadow G8. Their task will be to work up practical proposals, to demonstrate to the world leaders that libraries have a constructive role to play in attempting to bridge the digital divide. Representatives of the developing world will be invited to join the group. Preliminary discussions were held with the American Library Association's President, Nancy Kranich, and other ALA representatives to explore the possibilities of adapting some of ALA's promotional materials as part of this campaign.

Publications
A Reader in Preservation and Conservation
A Reader in Preservation and Conservation was issued just before the Jerusalem Conference. The Reader was compiled and edited by Ralph W. Manning and Virginie Kremp under the auspices of the IFLA Section on Preservation and Conservation, issued in the series IFLA Publications as No. 91. The contributions in this volume are from more than 20 countries and give a broad overview of preservation and conservation activities. Topics covered are the preservation of digitized collections; preservation of electronic information; national preservation programmes; a survey of endangered audio carriers; preserving audio and video recordings; the rationale of permanent paper; a paper-maker's view of the standards for permanent paper; permanent paper and the brittle book problem in Hungary; oral history in Thailand; safeguarding the oral heritage in Australia: field preservation of traditional manuscripts in Thailand, Laos and Myanmar; collection care in Southeast Asia; macro and microenvironments in the British Library; anti-disaster measures and the preservation environment in library stacks; traditional and modern preservation techniques of rare materials in China; digitization and the preservation of globes; photographic archives in Lisbon; political, economic and technical considerations for binding workshops; and the role of IFLA and ICA in the International Committee for the Blue Shield. The publication is available from: K. G. Saur Verlag, Postfach 701620, D-81316 Munich, Germany (fax: +(49- 89) 76902150) for DEM 98.00 (IFLA Members DEM 73.50). ISBN 3-598-21817-6

World Directory of Map Collections
The 4th edition of the World Directory of Map Collections, compiled and edited by Olivier Loiseaux on behalf of the Section of Geography and Map Libraries was launched at this Conference. It has been issued in the series IFLA Publications as No. 92/93.The fourth edition lists 714 collections from 121 countries. Generally collections with fewer than 1000 maps were excluded unless they were in a national library or national archive or represented the only map collection for a country. The entries are arranged alphabetically by the English name of countries, followed by the English form of the city name. When there was more than one collection in a city, the entries are arranged alphabetically by the institution name. Data is presented by institution name and address, including fax and e-mail addresses where given; person in charge of the collection; history of the establishment of the map collection; number and categories of staff employed; the area occupied by the map collection; size of the collections; nature of the collection, e.g., subject specialization, chronological coverage; special collections; bibliographic control; reference services; lending services; copying services; storage equipment; conservation; and publications. This 550+ page volume is available from: K. G. Saur Verlag, Postfach 701620, D-81316, Munich, Germany (fax: +(49- 89) 76902150) for DEM 148.00 (IFLA Members DEM 112.00). ISBN 3-598-21818-4

Guidelines for Library Services for Library Services to Deaf People
The 2nd edition of the Guidelines for Library Services for Library Services to Deaf People, no. 62 of the IFLA Professional Reports Series is now available from IFLA Headquarters in all 5 IFLA working languages. Please contact Ms. Karin Passchier karin.passchier@ifla.org for orders.

President's Closing Speech
We come together today to celebrate the end of a hugely successful professional conference. It is no secret that the background to this year's conference has been one of the most politicised ever. We have repeatedly stated that the decision to come here was made on professional, not political, grounds. It is the case that everything which we and our hosts, the Israeli National Organising Committee, could control has, happily, been free of political interference.
Unfortunately, however, there have been incidents where parties from outside our professional world have tried to use the conference as a political platform. The Executive Board, on behalf of IFLA, dissociates itself from those attempts. To echo the words of a speech earlier in the week there's more to Jerusalem than politics! As I reflect on the close of the 66th IFLA General Conference and Council, I see that our Federation has taken enormous strides in recasting itself for the 21st century. New Statutes, procedures for electing a new Governing Board, a new set of Professional Priorities, and a new understanding of our core activities have all been agreed. We have achieved these accomplishments through the enthusiastic hard work of all our professional groups, the Executive and Professional Boards, the Conference of Directors of National Libraries, the directors and hosts of our core activities and, of course our headquarters staff, who ably charted our course. Let us also thank the Working Group on the Revision of the Statutes and its Chair, Warren Horton.
But we have still more exciting developments underway. The hearings on the future of the Division of Regional Activities (Division 8) have shown that our Federation is fully engaged in exploring how to make a better future for our colleagues in the developing world. Council has already taken the first step in adopting the proposal for differentiated fees for Institutional Members a decision certain to expand IFLA membership and participation in those parts of the globe.
The Executive Board also approved the IFLA position on ‘Copyright in the Digital Environment', prepared by the Copyright and other Legal Matters Committee (CLM). Our FAIFE programme distributed its ‘Report of the Kosovo Library Mission', the only current report on the state of libraries in that region. It is certain to play a key role in rebuilding the library infrastructure there. IFLA is are calling a meeting of interested parties to be held in The Hague in the next few weeks, to try to ensure that concrete action is taken to implement the recommendations in the report. This conference also marks the imminent departure of FAIFE's first director, Jan Ristarp. Please show your appreciation of his important contribution to the work of IFLA in the traditional way.
The leaders of the world's most powerful economies met in July at the ‘G8' summit in Okinawa, Japan. The decided to adopt the ‘Okinawa Charter for the Global Information Society'. It recognises the potential role of libraries in helping to bridge the digital divide. The Executive Board approved a proposal to set up an IFLA ‘shadow G8', to make sure that this recognition is built upon. More news on this exciting development will be announced shortly.
Finally, please join me in applauding the remarkable professional achievements of this memorable IFLA Conference and Council. (Christine Deschamps, President of IFLA)

IFLA Headquarters
The Hague, September 2000

IFLA Section of Art Libraries
Annual Report September 1999-August 2000

Membership
Membership reached 96 during the year (August 1, 2000) from 30 countries. This represents one of the best geographic coverages of any of the IFLA sections.

Officers
Chair - Jeannette Dixon, Library Director, Museum of Fine Arts, Houston, PO Box 6826, Houston, Texas 77265, USA. Tel: (1) 713 639-7326; Fax: (1) 713 639 77784; Email: jdixon@mfah.org
Secretary & Information Coordinator - Geert-Jan Koot, Head, Rijksmuseum Library, PO Box 74888, 1070 DN Amsterdam, the Netherlands. Tel: (31) 20 6747250; Fax: (31) 20 6747001; Email: g.koot@rijksmuseum.nl
Treasurer - John Meriton, Head of Public Services, National Art Library, Victoria & Albert Museum, Cromwell Road, London SW7 2RL, United Kingdom, Tel: (44) 171 5146 638, Fax: (44) 171 5146 597, Email: j.meriton@vam.ac.uk

Meetings
The Standing Committee of the Section of Art Libraries met twice during the Jerusalem conference, on Saturday, 12 August, 2000 twenty-three people attended; on Friday 18 August, thirty-four people attended.

Financial Report - The treasurer, John Meriton, distributed the financial report and noted the following. The Section has been running at a deficit as a result of the lapse of funding for the last two years. We did not apply for operating expenses to IFLA, and failed to request a continuation of support by The Getty Research Institute at a patron subscriber level. It was reported to the second standing committee meeting by Susan Allen, the Director of The Getty Research Library, that the library will continue to pay a patron subscription to the Newsletter in return for 40 copies.
The Section must return monies left over from completed or abandoned projects. It was reported to the second standing committee meeting that the Section's officers met with Winston Tabb, IFLA executive, who approved the retention of project funds for the updating of the International Directory of Art Libraries. The financial report was accepted as circulated. Projects
Sources of Information on Artists Born in 1950 and Later
This proposal began with the idea of collecting information about libraries with holdings of original archival materials from contemporary artists, but turned into a list of institutions maintaining artists' ephemera files. Because this type of file collecting is common in some countries, there was confusion as to the purpose and scope of the project. The responses to Anja Lollesgaard's mail-out, the most extensive polling conducted, also reflected varying interpretations of the project in different countries. This project is not to be continued at present but has led to the inclusion of a session on cataloguing ephemera in this year's programme.

Multilingual Glossary for art librarians
The Glossary is now on-line but it is not being updated. There was general agreement among the standing committee members that a major revision of the glossary was not appropriate at this stage given levels of usage and other sources. It was also felt that our resources were best used for one major project each year. There was support for the update of the on-line version to cater for changes in usage and where volunteers were available to do this work. Javier Docampo, Biblioteca Nacional Madrid, volunteered to update the Spanish terms. John Meriton, National Art Library, Victoria & Albert Museum London, called attention to the need for a similar update for the German list.

International Directory of Art Libraries
The editor, Thomas Hill, Vassar College, reported that 200 corrections had been added last year, largely from ARLIS/New Zealand and Australia. It is still difficult to get up-dated information. Hill has used students to trawl relevant web-sites. Messages were sent out on ARLIS-L, IFLA-L and other appropriate lists in July 1999. John Meriton mentioned that the National Art Library would be able to offer administrative support.

On-line Bibliography of Image Sources in the Visual Arts
The goal of this proposed project is to create a Website that brings together resources, both computerized and in print, to lead people to images in the visual arts. The scope is worldwide, not restricted by language. We will work to discover the tools art librarians use to help people locate images, and put them into a usable database. This project should be set up as a collaborative project, with submissions from both organizations and individuals. There was strong support at the standing committee meeting for this proposed project, which would result in an on-line database mounted on the IFLA server of sources for visual images in both hard copy and on-line formats. Priority: establish a study committee to report in Boston (volunteers: Marie-Claude Thompson, Laurence Camus, Margaret Shaw, Anja Lollesgaard, John Meriton, Olga Sinitsyna, Javier Docampo).

Future Conferences

Glasgow 2002
Debby Shorley, Chair ARLIS/UK & Ireland, issued an invitation to attend the 2002 conference in Glasgow. She proposed on behalf of ARLIS/UK & Ireland a 2-3 day pre- conference as is planned for Boston 2001. This would comprise a professional programme and opportunities to visit the rich art collections in Glasgow.

Publications
During the year under review the section published the following:
- Section of Art Libraries Newsletter, edited by Geert-Jan Koot (No. 45, November 1999, No. 46, April 2000). Also available electronically at: http://archive.ifla.org/VII/s30/news/4502.htm and http://archive.ifla.org/VII/s30/news/4601.htm. Increase of circulation up to 1200 printed copies. No. 46 has been sold out. The mailing list count 325 addresses. Each Newsletter is also inserted in approximately 700 issues of Art Libraries Journal. Issue no.47 is scheduled to be published in November 2000 [closing date for copy 30 October, 2000].
- Promotional Art Section Brochures
Ana Paula Gordo, Fundação Calouste Gulbenkian Biblioteca General de Arte Lisbon, took care of the printing and the distribution of the Spanish and the revised Portuguese brochures, and also the updated English insert listing of office-bearers and committee members. Olga Sinitsyna, Head of the Arts and Children Literature Dept. of the Rudomino Library of Foreign Literature in Moscow produced the glossy Russian brochure. The following versions of the Art Section brochure are now available: English, Thai, Russian, Portuguese, Spanish. Unfortunately, the finished Chinese version could not be printed due to problems with the script. The English and Spanish versions are also available on-line at http://archive.ifla.org/VII/s30/pub/broch99s.htm
- The IFLA Section of Art Libraries Annual Report Sept. 1998 - Aug. 1999, published in Newsletter No. 45, p.4-9. Electronically available at: http://archive.ifla.org/VII/s30/annual/ann99.htm.

All the papers presented at the Bangkok conference Section of Art Libraries workshop and open sessions have been published as follows:
Workshop presentations - Electronic resources on art in Thailand (ERA): experiments at Silpakorn University Library / Poot Veraprasert and collegues. Art Libraries Journal, vol.25 (2000) no. 2, p.10-13. Available electronically: http://archive.ifla.org/IV/ifla65/papers/074-157e.htm
- The art librarian as mediator: the art of being a librarian / Wilbert Helmus and Petra van den Born. Available electronically: http://archive.ifla.org/IV/ifla65/papers/075-157e.htm
- Information literacy in the electronic arts library: strategies for the hybrid professional / Aniko L. Halverson and Joye Volker. IFLA Journal, vol.26 (2000) no. 2, p.120-122. Available electronically: http://archive.ifla.org/IV/ifla65/papers/999-157e.htm
Open Session papers - Connecting art images and bibliographic data: creating a tool for distance education through collaboration / Roger Durbin. Art Libraries Journal, vol.25 (2000) no. 2, p. 21-25. Available electronically: http://archive.ifla.org/IV/ifla65/papers/007-112e.htm - Network access to visual information: a study of costs and uses / Howard Besser. Art Libraries Journal, vol 25 (2000) no. 2, p. 5-9. Available electronically: http://archive.ifla.org/IV/ifla65/papers/021-112e.htm - Las bases de datos sobre artes plásticas y arquitectura mexicanas : necessidad, logros, problemática = Mexican art and architecture databases : needs, achievements, problems / Elsa Barberena. Art Libraries Journal, vol. 25 (2000) no. 2, p. 14-20. Available electronically in Spanish: http://archive.ifla.org/IV/ifla65/papers/087-112s.htmAvailable electronically in English: http://archive.ifla.org/IV/ifla65/papers/087-112e.htm

Conference Programme, Jerusalem 13 - 18 August 2000

Report from the Workshop

Electronic art reference Rüdiger Hoyer, Bibliothek des Zentralinstituts für Kunstgeschichte Munich, Germany
Available electronically: http://archive.ifla.org/IV/ifla66/papers/076-109e.htm
To be published in Art Libraries Journal, vol. 26 (2001)
ABSTRACT: This paper evaluates the state of providing access to electronic reference material in German art and museum libraries. The analysis takes into account the services provided by German university and state libraries. It caracterizes to what degree the research facilities of art libraries and universal libraries complement each other. The very heterogenous state of education and knowledge concerning these materials is discussed, both on the side of the library staff as on the side of the specialized public. Finally a proposal is formulated for a cooperative form of providing access at least to the metadata of those electronic reference resources and thematically indexing them. New ways of cataloguing and indexing reference materials and other electronic resources are discussed within the German context of the Deutsche Forschungsgemeinschaft's virtual research program. For example, a cooperative project of German art and universal libraries, uses the possibilities of automatic linguistic indexing and aims at constructing a specialized art history gateway, giving access to relevant e-resources on the basis of a so-called ‘assoziatives fachliches Begriffsystem' and through a dynamic web register. This should eventually create an alternative to intellectual collecting and indexing e-resources, among them reference material.

The library as developer of digital visual aids for university courses
Lia Koffler and Ora Zehavi, Media Department, Library of Haifa University, Haifa, Israel ABSTRACT:This paper discusses the role of the library in developing digital visual course resources for the use of faculty at the University of Haifa. The projects that were undertaken are original creations of the library using the professional and technological resources at the librarian's disposal. The purpose of these projects are twofold: first organizing visual materials for a specific course and facilitating use and accessibility to this material. Second, exposing the student to the new concept of ‘visual knowledge' and to relevant digital resources that are available on the web. The projects provide an effective and efficient learning environment that supports the courses for which they were designed, and they provide an effective bibliographic aid to the visual information of the course. In the course of working through the various aspects of preparing these projects, librarians acquired extensive experience and expertise in this area. As a result, librarians have become a valuable resource to faculty and students seeking visual information, and the library has become an active participant in the development and diffusion of new instructional technologies in the university.

Building a collection and implementing an instructional programme: on-line reference resources in an art research library
Kenneth Soehner, Hazen Center for Electronic Resources, Metropolitan Museum of Art, Thomas J. Watson Library, New York, USA
ABSTRACT: On-line resources include reference material and journal articles have been growing exponentially in the sciences for more than a decade. However it is only in the past few years that art historians have witnessed an efflorescence of on-line resources in their field. This process began with the availability of basic indexes such as Art Index and BHA on cd-rom, and quickly accelerated to an expanding universe of full text databases including major dictionaries, encyclopedias and on-line journals, massive image databases, museum websites and extensive auction and sale information. This rich and wide range of resources and new technologies demands a new concern with information literacy. Successful implementation of on-line resources and new technologies also demands a reevaluation of a library's staffing and organization, including assignment of personnel, allocation of acquisition budget and persistent needs for equipment, and technical support. It also demands a review and often a revitalization of the instructional component of the library's activities.
Marketing and promotion. Implementation of on-line resources requires effective multi- dimensional marketing, promotion, and an outreach program to the institution's administration, the library's users and, just as important, to the library's staff. We must be prepared to welcome the enthusiasm and address the inevitable anxieties created by the expansion of on-line resources.
Instructional programs. The introduction of new on-line resources must be accompanied by a program of instruction in the effective use of these resources. Practical demonstrations, courses and workshops should be combined with a ‘point need' approach in which the learner is the principal driving force with the instructor as facilitator of the process.
Revitalizing and reinventing reference work. New resources place a new emphasis on instructional skills. Librarians must apply core concepts of reference work, e.g. how to phrase information needs, where to look, how to structure an inquiry and how to evaluate results. The unfiltered nature of the web, and the increased number of commercial products increase the need to train users in evaluating on-line resources.

Open Session

Artists in Canada: a national resource
Jo Beglo and Cyndie Campbell, National Gallery of Canada Library, Ottawa, Ontario, Canada Available electronically: http://archive.ifla.org/IV/ifla66/papers/067-165e.htm To be published in Art Libraries Journal, vol. 26 (2001)
ABSTRACT: ‘Artists in Canada' is a bilingual union list of documentation files on Canadian artists held by the National Gallery of Canada Library and by twenty-two libraries and art galleries across the country. More than 42,700 artists are represented in ‘Artists in Canada', with biographical information as well as locations for files which typically contain artist information forms, press clippings, exhibition announcement and other ephemera. Originally compiled manually, ‘Artists in Canada' first appeared as a printed checklist in 1969. It has been automated since the late 1970s and has been accessible on the world wide web since 1995 at http://www.chin.gc.ca. The most recent print version, published in 1999, is a volume of nearly 750 pages. Records in the database contain up to thirty searchable fields. A data dictionary and guide for contributors provide protocol and standards for input. To ensure consistent and validated information, controlled vocabulary is used, and work has begun on name authorities. ‘Artists in Canada' has evolved into a unique collaborative resource of national scope and international importance. Technology now provides additional possibilities, such as enhancing name authorities, exporting records, and providing links between ‘Artists in Canada' and other databases.

Cataloging artist files: one library's approach to providing integrated access to ephemeral material
Daniel Starr, Museum of Modern Art Library, New York, USA
Available electronically: http://archive.ifla.org/IV/ifla66/papers/068-165e.htm
To be published in Art Libraries Journal, vol. 26 (2001)
ABSTRACT: Ephemeral material often contains important documentation on artists that is not easily found anywhere else. It documents obscure artists and the early careers of well-known artists. It is not widely distributed, but many libraries have important collections of this material, often concentrating on local artists and on material produced by local galleries and museums. Ephemeral material is rarely cataloged, and even if it is the cataloging information may not be in on-line databases which may be searched over the Internet. Many libraries create a card catalog listing files on individual artists or rely on simply going to the filing cabinets to see if a file exists. This makes discovering which repository has information time-consuming, since it is often difficult to predict which library has collected and preserved ephemeral material about a particular artist.
No one disputes the value of a unified database of information about artists, but it is difficult to provide this, even within our own institutions. How can we accomplish this admirable goal given our perpetual understaffing and overwork?
Creating a database is a substantial investment in time, but any time spent on one may be repaid by removing hidden burdens in using artist files. Library staff or researchers can predict which files exist before making a trip to a library or to the filing cabinets. Cataloging records provide security, both in identifying the existence of files, and in helping control circulation of the material if that is allowed. Finally, by highlighting the types of information contained in files, catalog records may help in identifying later preservation or digitization projects, for example, by identifying files that contain photographs or slides that may need special housing or that might be candidates for digitization.
This paper demonstrates how cataloging of over 40,000 files on individual artists is made available to researchers around the world by incorporating MARC records for each file in an on- line catalog that can be searched over the Internet. While each library handles this material in different ways, the approach presented in this paper may provide one example that will help begin the process of creating an international automated catalog of artist files.

Are the last exhibition brochures available? Problems and solutions for a neglected material in museum libraries
Javier Docampo, Servicio de Dibujos y Grabados, Biblioteca Nacional, Madrid, Spain and Rosario López de Prado, Museo Arqueológico Nacional, Biblioteca, Madrid, Spain Available electronically: http://archive.ifla.org/IV/ifla66/papers/069-165e.htm
To be published in IFLA Journal
ABSTRACT: Every museum generates a considerable amount of printed and graphic ephemeral material, which provides first-hand information on their permanent exhibitions and their temporary activities (exhibition brochures, didactic material, activity announcements, cards, etc). Frequently these data are the only source of direct information on the active life of the organism precisely reflecting their public image. However, there are but a few of the museums devoting a certain effort to preserve this material and their custody is not always guaranteed. This paper intends to establish a classification of the different types of ephemeral publications, which are common in museums (informative, educational, commercial, of internal use, etc). To this purpose, it sets forth an elementary system of automated technical treatment which, by using the MARC format (in those libraries having normalized systems) or database in ACCESS (for the ones lacking of them), a secure system for storage, retrieval and diffusion of this data can be established.

Relationships with other bodies

Other events

Action Plan 2000-2001

The International Directory of Art Libraries on-line will continue to be updated, both with contact information, and with URL's for the libraries' Web page. The possibility of adding fields to describe a library's collection that doesn't have a Web page will be explored.

The IFLA Art Section electronic mailing list has been developed to carry on communications during the year. It is being maintained by the staff of the Gulbenkian Foundation Library.

National reports of art librarianship in all the participating countries will continue to be solicited and published in the section's newsletter. These reports serve as a state of the art report on activities, associations, and projects in different countries.

It is the intention of the Section to work closer together with other Sections. Possible joint sessions for Boston with the Section on Rare Books and Manuscripts on the history of printing in the Americas, and possibly with the Section on Preservation. The Section will investigate the possibility of a joint future conference session with the Section on Services to Disabled Persons on such a topic as art for the visually impaired.

Topics for next year's sessions:
1. Open session (formal papers) - Image resources in the visual arts
2. Workshop (interactive, short presentations) - Current issues in art library management
3. Satellite meeting (interactive, short presentations and formal papers) - ‘How do I find a picture of ...?': The changing nature of image research

Geert-Jan Koot
Secretary, IFLA Section of Art Libraries
October 2000

Nominations for Standing Committee Members 2001-2005

At the end of the Boston conference two members of the Section of Art Libraries Standing Committee will retire. The first four-year membership period for six further Committee members also comes to a close. After the last nominations, three positions were left open. There are therefore eleven vacancies, all of which we hope may be filled through nominations. Committee members serve a four-year term and are eligible to serve for a second continuous four-year term on the same Standing Committee. Those who served only the first term of four years and want to serve a second term must get backing from members of the IFLA Section of Art Libraries to get formally nominated again. (Svetlana Artamonova, Russia; Ana Paula Gordo, Portugal;
Ada Kolganova, Russia; Francoise Lemelle, France; Anja Lollesgaard, Denmark; Ulrike Michalowsky, Germany)
Only institutions and associations that are members of specific IFLA Sections may submit names for those Sections. The list of members of the Section of Art Libraries was published in Newsletter no. 46. IFLA Headquarters initiates this process by sending the nomination forms to voting members (either an association member or an institutional member) in October 2000. Nominations should be received at IFLA/HQ not later than 5 February 2001.

A nominee does not have to be an IFLA Member, nor does s/he have to work for an institution with an IFLA membership to be nominated for a position on a Standing Committee. A nominee must receive the support of only one voting member. IFLA encourages the widest possible participation in these nominations, both to open up its professional groups to the world's leading experts, but also to strengthen links to non-IFLA institutions as part of a membership development effort. Once elected, a Standing Committee member's term begins with the IFLA conference immediately following the appointment. New IFLA appointees are strongly encouraged to attend this conference. IFLA Standing Committees have a limit of 20 members. Please consult the IFLA Directory 2000-2001, Newsletter no. 45, the IFLA website, or the insert of the promotional brochures of the Section for the list of current Standing Committee members of the Art Libraries Section.

Standing Committee Members' responsibilities
Standing Committee members contribute to the work of the Committee by:
- Having a working knowledge in at least one of the official IFLA languages (Enlish, French, German, Russian, and Spanish). Most of the business of the Standing Committees tends to be conducted in English, so knowledge of English is particularly useful.
- Having a reasonable expectation of attending meetings of the Standing Committee without cost to the Federation. IFLA simply does not have the resources to fund the expenses involved in serving on the committees. The principal meetings are held immediately prior to, and during, the annual general conferences of IFLA. Forthcoming conferences will be held at Boston (2001), Glasgow (2002), Berlin (2003) and Buenos Aires (2004). All of them will take place in August.
- Contributing actively to ideas for projects and conference programme meetings.
- Joining in the work of the Section, for example by undertaking projects, organising workshops, preparing translations, etc.
- Responding to requests from IFLA Headquarters for advice, representation meetings, etc.
- Assisting in the publication of the Newsletter, promotional leaflet, and generally disseminating information about Section activities.
- Helping with the translation of the Newsletter, promotional leaflets, conference papers and other documents where appropriate.
- Encouraging participation in the Section by people in different parts of the world, by identifying potential new candidates and corresponding members.
- Assisting in the allocation of ‘portfolios' to individuals serving on the committee, for example editing the Newsletter, acting as information coordinator, Section membership recruitment, organising translations, etc.

List of Standing Committe members who will (end of 2nd term) or might (end of 1st term) retire after the Boston conference
Svetlana Artamonova, Russia (end of 1st term)
Ana Paula Gordo, Portugal (end of 1st term)
Herlof Hatlebrekke, Norway (end of 2nd term)
Ada Kolganova, Russia (end of 1st term)
Francoise Lemelle, France (end of 1st term)
Anja Lollesgaard, Denmark (end of 1st term)
Ulrike Michalowsky, Germany (end of 1st term)
Olga Sinitsyna, Russia (end of 2nd term)

National Reports

After our last report in the middle of 1999, the 'Arbeitsgemeinschaft der Kunst- und Museumsbibliotheken' (AKMB) organized serveral conferences and meetings. In 1999, the 2-days conference ‘Acquisition and collection development in art and museum libraries' was held in Halle/Saale. It took place in the famous Franckesche Stiftungen (Francke Foundations), which were reconstructed and revived after the Wall came down. In this very inspiring atmosphere the participants listened to papers for example on the acquisition policy of the Library of the Zentralinstitut für Kunstgeschichte, Munich (Th. Lersch, Munich), exhibition catalogues (E. Isphording, Nürnberg), acquisition of foreign publications (G.Mülhens-Matthes, Bonn), electronic journals (M. Cremer, Göttingen) and on Internet bookshops (J. Pommeranz, Nürnberg).

In 2000, we focused our conference and continued education programmes on management topics. We are convinced that management skills are of high importance to art librarians in their role as information specialists. Most of our libraries are part of institutions which have to face enormous changes in their organizational and funding structures. With our programme in 2000 we tried to draw art librarians attention to the correlation between management issues of the institution as a whole and information management.
The theme of our annual meeting in March 2000 was ‘Budgets and management in art and museum libraries' and we continued to deal with this topic in fall 2000. The theme of our conference in October 2000 was ‘New organizational structures in art and museum libraries'. Subdivided in three main parts the speakers were presenting their opinions and experiences about ‘New organisational structures ...

... because of media' ... because of cooperation' ... because of financial and sponsor changes'

The programme was enriched by a paper about ‘Cultural politics in Berlin' (M. Grütters, Berlin) and a presentation about ‘New ways of project management and museum management in the Jewish Museum Berlin' (K. Gorbey, N. Cox, Berlin). Because AKMB is very interested in learning more about international developments in art and museum libraries we invited two speakers from the United States (Sandra Kitt, New York, Michael Fox, Minneapolis).

According to our international interests and our intention to improve the contacts between German art libraries and librarians and those in other countries we organised a study tour for our colleagues from ARLIS/UK & Ireland. The group visited art and museum libraries in Karlsruhe (Zentrum für Kunst und Medientechnologie, Staatliche Kunsthalle), Munich (Zentralinstitut für Kunstgeschichte, Bayerische Staatsbibliothek), Dresden (Sächsische Landesbibliothek) and Berlin (Kunstbibliothek, Jewish Museum) and had the opportunity to meet and to talk with their colleagues in these institutions. Additionally special cultural arrangements were offered like guided tours, concerts and talks.

The IFLA Conference in Jerusalem (13-18 August) was attended by Rüdiger Hoyer (Library of the Zentralinstitut für Kunstgeschichte, Munich), thanks to a grant accorded by the national IFLA committee.

Christiane Schaper
Historisches Museum Frankfurt am Main

Report from Russia by Ada Kolganova

We broadened the work with memorial libraries, which were not formerly involved in our library association. Besides it is necessary to emphasize, that the task of involving new participants in the professional association is being actively worked out.
Owing to that, the role of museum libraries became more important; they became well-known to the whole Russian library association, they are being involved to joint projects and are being actively supplied with computers. It is our Section, that played a great role in that. Now we begin paying much attention to complex arts departments in regional and other universal libraries. The specific character of Russian librarianship stimulated the work of arts departments in those libraries, which are often specialized in fine arts and other kinds of art. The problems and tasks of arts departments are similar to the ones of art libraries.
We held the Section session ‘Libraries and arts departments - wind of changes' in April of 2000. It was the Round table within the bounds of the regular conference of the Russian Library Association. It took place in the arts department of the regional research library in Tver. The representatives of Moscow libraries and museums, the colleagues of libraries of Smolensk, Arkhangelsk, Tver and Penevezhjus, a Lithuanian theatre town, who were present for the first time, took part in the session. Different problems from paid services to virtual centers of culture were discussed. The ways of the further work with regional libraries were outlined.
Last year joint exhibition projects were actively developed. For the first time the St.Petersbourg theatre library brought its exhibition to Moscow. Its exposition ‘Five evenings with Volodin', devoted to the creative work of one of the best playwright of our country, was organized jointly with the Russian State Art library, where it was held. Last year several Moscow libraries joined and organized the exhibitions ‘Folk holidays' and ‘History of Bible'. It should be said, that the exhibition of librarians' amateur works, being now traditional, was arranged to the Day of Librarian in May in Moscow and was a great success. It was decided to organize such exhibitions not once in two years, but every year. For this time the exhibition was characterized by a wider range of genre and greater number of its participants from different libraries. Works of 24 librarians were exposed. These were wash-, oil- and pencil- drawings, battik, decorative applied work, lace and beads wares, wood-paintings and other peculiar pieces of art. A large article on the last exhibition was published in the magazine Library. It tells, what brilliant, talented and educated personalities are working in art libraries. The arrangement of the Section sessions at the annual International Conference is worthy of a special narration. The International Crimean Conferences received a high appraisal in the professional circles. The Section activity draws the participants into new directions every year. This year the evening sessions were held in Chekhov's museum in Jalta and ... on the deck of the vessel. It is worth dwelling on this year papers in detail, because they demonstrate the diversity and depth of the authors' professionalism. Among the papers presented there were the following ones: A.Kolganova, V.Krasilshchikova ‘Art Libraries and Departments: Integration as a Means of Informatization'; E.Polezhayeva 'Building a Single Information Environment for Russian Art Libraries'; Z.Yurkova 'Libraries and Museums in Single Information and Art Environment'; O.Sinitsina'The Future of Museum Libraries: Foreign Experience and Russian Prospects'; M.Yusupova ‘Library and Museum Monuments: Preservation and Study of Materials'; E.Pogosova ‘Preservation of St.Petersburg State Theatre Library Collections: Problems and Solutions'; T.Galeeva ‘Modern Library in the Cultural Environment of a Big City: Experience of V.G.Belinsky Regional Scientific Library's Ars/Libri Gallery'; I.Timasheva ‘Museum Library as the Museum Information Center'; I.Soldatenkova ‘Russian Museum library: Automation Experience'; I.Kytmanova ‘Library and Archive: Prospects for a Single Information System Development on the basis of Russian Institute for History of Arts' Scientific Library and Manuscript Department'; N.Naumkina, S.T.Morozov ‘Folk Art Museum Library'; T.Vovk ‘Open Museum Association Library'; L.Kujbyshev ‘Illustrated Internet-catalogue of Russian Multimedia CD-ROMs on Culture, Art and Education'; A.Volkova ‘Two Libraries in One Museum: Opening the Unique Russian Collection of Books on Decorative Art to the Public'; T.Klyanina ‘Resource Center Library: Creation and Development Prospects'; N.Brizzhunova ‘Development of Reference Information Center on the Basis of Surgut Museum of Art'; N.Trubitsyna ‘Vladimir Art Libraries: Coordination and Cooperation in the Field of Acquisition, Information Services, and Electronic Catalog Development'; V.Zhukova ‘Virtual Art Center in Smolensk Regional Universal Library'.
As the colleagues consider, the librarians much benefited by the Crimean meetings, where the whole program and the environment itself promoted training and raising their professional standard. The range of topics at the sessions and discussions provided the participants with the possibility to go deep into the last achievements in the sphere of there interests, to become acquainted with the information systems and their functioning at the exhibition, to take part in working out significant technological and methodical decisions. It is not without reason, that the Section is considered to be one of the best within the last several years.

For the first time we made an attempt to prepare the whole Russian delegation of the Art Libraries Section to take part in the IFLA Conference in Jerusalem, August 2000. For that purpose, thanks to the understanding and help of Jeannette Dixon, chairman of the IFLA Art Libraries Section, we received the main papers for the meetings of the 66th IFLA General Conference. The texts of the papers were translated into Russian mainly by the specialists of the following libraries: the Russian State library (formerly Lenin library), St.Petersbourg theatre library, Russian foreign literature library and Russian State Art library (where the Section Secretariat takes place). The availability of the Russian versions of the papers helped to actuate the work of the great number of participants, including foreign colleagues, who use the Russian language.

Ada Kolganova
Chair of the Art Library Section of the RLA

New publications on art documentation

Oitavo encontro de bibliotecas de arte de Espanha e Portugal : a inter-relação entre bibliotecas especializadas de arte, museus e arquivos de arte: utilizadores, técnicas de tratamento documental e fundos : Actas Colégio das Artas, Coimbra 3, 4 e 5 de Maio de 2000 / BAEP [Grupo de Bibliotecas de Arte de España y Portugal]. - Lisboa, Fundação Calouste Gulbenkian, 2000. - 152 p. - ISBN 972-95323-4-6
Proceedings of the eighth meeting of art libraries from Spain and Portugal. Papers in Portuguese and in Spanish.

The second edition of the publication Collections of Art-Historical Documentation in The Netherlands, first printed in 1996, has been published electronically on the website of ARLIS/Netherlands. The directory will be updated regularly: http://www.let.uu.nl/~ okbn/gids/

National register of British artists on CD ROM

CRIMEA 2001 Conference - First Announcement

Programme second seminar of Museum Libraries, Madrid, 2-4 October 2000

Lunes, 2 de octubre
Maria Bolaños, Universidad de Valladolid, Las palabras y las cosas: el papel de los libros en la historia del museo
José M. Luzón, Universidad Complutense, Tesoros bibliográficos en el Museo Arqueológico Nacional
Mercedes Dexeus, Biblioteca Nacional, Elementos para la valoración de libros y documentos
Arsenio Sánchez, Gabinete de Restauración de la Biblioteca Nacional, Medidas fundamentales para la conservación y restauración de documentos en papel

Martes, 3 de octubre
M. Fernanda Peset, Universidad de Valencia, Recursos en Internet para Bibliotecas de Museos
Luis Castrillo, Subdirección General de Archivos, La Biblioteca, como Centro de Documentación del Museo
M. Luisa Bellido, Universiadd Carlos III de Madrid, Museos en Bibliotecas en Museos: el reto digital
José Antonio Frías, Universidad de Salamanca, El impacto de Internet en los procesos técnicos bibliotecarios

Miércoles, 4 de octubre
Helmut Hilz, Deutsches Museum Munich, Museum libraries in Germany
Mohemad Idsalah, École des Sciences de l'Information Rabat, Bibliotecas y museos en Marruecos
Esther Bierbaum, Iowa University, Museum libraries in the USA
Isidro Aguillo, CINDOC-CSIC, Programas Europeos de interés para las bibliotecas de museos

Copy deadline IFLA Section of Art Libraries Newsletter

Contributions must be sent to the editor:
Geert-Jan Koot