IFLA

As of 22 April 2009 this website is 'frozen' in time — see the current IFLA websites

This old website and all of its content will stay on as archive – http://archive.ifla.org

IFLANET home - International Federation of Library Associations and InstitutionsActivities and ServicesSearchContacts


World Library and Information Congress: 71st IFLA General Conference and Council

"Libraries - A voyage of discovery"

August 14th - 18th 2005, Oslo, Norway

Registration and Hotel Reservation

Registration:


Online registration is now closed!
(12.00 CET on 1st of August 2005)


After this date, registrations can be made at the Congress on-site registration desk. Please print the registration form and bring it with you to the congress.

Registration form On-site Registration form PDF


The only hotel we still have availability is the Radisson SAS hotel.

You could send an email to wlic2005reg@congrex.nl if you wish to book a room in the Radisson SAS hotel.

You should indicate your arrival date/ departure date and the kind of room (single or double use)

Please notice that we only could book the room in case we receive a valid credit card number and expiry date.


How to become a delegate

Registration fees

All prices mentioned below are free of VAT and quoted in Euro. The registration will be processed once full payment has been received. The conference organiser will not accept any bank charges associated with the transfer of money.

Full delegate IFLA member
Before 1 May 2005 350.00 EUR
After 1 May 2005 425.00 EUR
On site 475.00 EUR

 

Full delegate Non member
Before 1 May 2005 425.00 EUR
After 1 May 2005 500.00 EUR
On site 550.00 EUR

 

Accompanying person
Before 1 May 2005 250.00 EUR
After 1 May 2005 250.00 EUR
On site 300.00 EUR

 

Student
Before 1 May 2005 200.00 EUR
After 1 May 2005 200.00 EUR
On site 200.00 EUR

 

All IFLA members, regardless of category, will be entitled to register at the member rates published. If you are not an IFLA Personal or Institutional Member, but are a member of your national library association in Membership of IFLA, please contact your national association or IFLA Headquarters for the correct membership number. You can find the membership code also in the IFLA Directory or in the Online IFLA Membership Directory.This number should be entered on the registration form.

If your registration form and payment are received after 1 May, 2005, automatically the late fee will be charged.

The registration fee covers

Delegates:

Name badge * Admission to all sessions * Admission to the exhibition * Opening and Closing Sessions * All receptions * Professional visits to Libraries

Accompanying persons:

Name badge * Admission to Exhibition * One Sightseeing Tour * Opening Session * All receptions * Professional visits to Libraries *

Confirmation

Congrex Holland BV will send out confirmation of your registration within six weeks after receipt of your payment. If you have not received a confirmation letter six weeks after receipt of your payment, please contact Congrex Holland BV. A final confirmation will be sent to you four weeks prior to the conference. This final confirmation letter must be presented upon arrival at the pre-registration desk (the 'PAID' desk) if the account has been settled, or at the unsettled account-desk (the 'NON-PAID' desk) if a balance is still due.

Alterations

Alterations to your registration will not be accepted over the telephone. Please fax, post or e-mail (wlic2005reg@congrex.nl) any amendments to the Conference Secretariat.

Registration deadline

After 1 August, 2005, pre-registration will close and all new registrations can only be done at the New Registration desk at the Spectrum during the congress.

Registration desk at the Spectrum:
opening times

Friday 12 August:
13:30 - 17:30 hours

Saturday - Wednesday 13-17 August:
07:30 - 17:30 hours

Thursday 18 August:
07:30 - 14:00 hours

Cancellations and refunds

Notification of cancellation and refund requests must be submitted before 1 June, 2005 in writing to the Congress Secretariat, Congrex Holland BV. The fee for cancellations received before 1 June, 2005 is Euro 50. For cancellations after 1 June, 2005 no refunds will be given.

Hotel Reservation

Reservations can be made for the major hotels. On the hotel booking form you are requested to indicate the hotel of your first, second and third choice. The Conference Secretariat reserves the right to book another hotel for you, should the desired accommodation be fully booked.

Room Reservations

Your reservation will be handled as soon as the hotel booking form together with the deposit is received by the Conference Secretariat. Participants are advised to reserve hotel rooms well in advance, as rooms cannot be guaranteed after 1 May, 2005. All reservations will be handled on a first come, first served basis, after 1 May, 2005, upon availability.

Room Rates

All rates quoted on the hotel reservation form are per room per night, including breakfast and city tax and in Norwegian Kroner. Deposits will have to be paid in Euro. The deposit will be deducted from your final hotel bill. Please note that the exchange rate used will be set approximately two weeks before arrival to Oslo. The deposit as calculated on the registration form will have to be paid to the congress secretariat directly. Congrex Holland will make the hotel reservation only after receipt of the deposit. Extension of payment until after the congress is not possible.

Changes and cancellations for reservations

Changes and cancellations of reservations should be made directly to Congrex Holland BV in writing only. If notification of cancellation is received in writing by the Conference Secretariat before 1 May, 2005 we will charge your credit card for Euro 50 administration fee. If you have to cancel after the deadline the maximum of one night stay plus 10% of the total reservation costs will be charged. In the case where the hotel is able to re-sell the room only the 10% of the total reservation costs will be charged. Please do not contact the hotel directly as all reservations are handled by the Conference Secretariat.

Confirmation

Within six weeks after receipt of your hotel reservation form and hotel deposit, you will receive a confirmation of your hotel reservation including name, address of your hotel and costs per night. If you have not received any confirmation six weeks after payment of your hotel deposit, please contact Congrex Holland BV.

Hotel Categories and Prices

The prices of the hotel rooms are in Norwegian Kroner (NOK), the local currency. The exact Euro fees depend on the current Norwegian Kroner/Euro exchange rate. Since currency exchange rates fluctuate daily, it is difficult to accurately forecast the exact price in Euros. (Please note, that hotels do not accept Euros.)

To give a clearer overview of the rates we publish here the approximate rates in Euro as well.
(Please note that IFLA cannot be held responsible for any price changes resulting from exchange rate fluctuations.)

The table below is based on an exchange rate: 1 NOK = 0.13 Euro (date 7 February, 2005)
For current exact rates please use the online currency converter

For the location of hotels please refer to the Map of Oslo.


The only hotel we still have availability is the Radisson SAS hotel.

You could send an email to wlic2005reg@congrex.nl if you wish to book a room in the Radisson SAS hotel.

You should indicate your arrival date/ departure date and the kind of room (single or double use)

Please notice that we only could book the room in case we receive a valid credit card number and expiry date.


City map Hotel Single
in NOK		 Single in Euro
(approx.)		 Double in NOK Double in Euro
(approx.)

 Deposit in Euro
2.fully booked Clarion Royal Christiania (superior rooms) 1,595.00 199.00 1,795.00 225.00 235.00
2.fully booked Clarion Royal Christiania (standard rooms) 1,395.00 174.00 1,595.00 200.00 235.00
2.fully booked Clarion Hotel Christiania (moderate rooms) 1,095.00 137.00 n.a. n.a. 235.00
6. Radisson SAS Plaza Hotel 1,495.00 187.00 1,695.00 212.00 235.00
3.fully booked Comfort Hotel Borsparken (single rooms) 700.00 87.00 n.a. n.a. 235.00
3.fully booked Comfort Hotel Borsparken (double rooms) 700.00 87.00 900.00 112.00 235.00
1.fully booked Anker Hotel (single rooms) 850.00 106.00 n.a. n.a. 235.00
1.fully booked Anker Hotel (double rooms) 1,100.00 137.00 1,100.00 137.00 235.00
4.fully booked Comfort Hotel Gabelshus (single rooms) 860.00 107.00 n.a. n.a. 235.00
5.fully booked Golden Tulip Rainbow Hotel Stefan 1,190.00 150.00 1,490.00 186.00 235.00
7.fully booked Rainbow Slottsparken Appartement (twins) 1,255.00 157.00 1,345.00 168.00 235.00
8.fully booked Tulip Inn Rainbow Hotel Astoria (single rooms) 555.00 69.00 n.a. n.a. 150.00
8.fully booked Tulip Inn Rainbow Hotel Astoria (double rooms) 695.00 87.00 695.00 87.00 180.00
9.fully booked Tulip Inn Rainbow Hotel Cecil (single rooms) 995.00 125.00 N.a. n.a. 235.00
10.fully booked Tulip Inn Rainbow Hotel Europa 1,255.00 157.00 1,345.00 168.00 235.00
11.fully booked Tulip Inn Rainbow Hotel Munch (single rooms) 805.00 100.00 n.a. n.a. 235.00
11.fully booked Tulip Inn Rainbow Hotel Munch (double rooms) 940.00 118.00 1,030.00 130.00 235.00
12.fully booked Tulip Inn Rainbow Hotel Norrona (single rooms) 900.00 112.00 n.a. n.a. 235.00
12.fully booked Tulip Inn Rainbow Hotel Norrona (double rooms) 1,110.00 140.00 1,110.00 140.00 235.00
13.fully booked Tulip Inn Rainbow Hotel Spectrum (single rooms) 950.00 120.00 n.a. n.a. 235.00
13.fully booked Tulip Inn Rainbow Hotel Spectrum (double rooms) 1,200.00 150.00 1,200.00 150.00 235.00
14.fully booked Tulip Inn Rainbow Hotel Terminus (single rooms) 920.00 115.00 n.a. n.a. 235.00
14.fully booked Tulip Inn Rainbow Hotel Terminus (double rooms) 1,055.00 132.00 1,145.00 144.00 235.00
15.fully booked Oslo Vandrerhjem Haraldsheim Youth Hostel (twins) 540.00 68.00 540.00 68.00 150.00

Please note that we can only book a hotel for you if the deposit has been paid. The paid deposit will be deducted from your final hotel bill.

Payment of the fees

Payment can only be made in Euro and should be made in advance by:

  1. American Express Card, VISA Card, Mastercard, Diners Club holders may use their credit cards for charging all the costs. The cardholder's name, card number, expiry date of the card and signature should be filled in on the registration form.
    Regretfully other credit cards cannot be accepted.
  2. Banker's cheque forwarded together with the registration form to Congrex Holland.
    The Banker's cheque should be purchased at your bank and made out in Euro to WLIC 2005.
    Please include your name, registration fee/hotel deposit with your banker's cheque.
    It is regretted that personal or company checks cannot be accepted.
  3. Bank transfer in Euro to:
    ABN/AMRO Bank
    Vijzelstraat 68&78, Amsterdam, The Netherlands
    Aaccount number 42.85.81.854
    Iban NL87ABNA0428581854, BIC ABNANL2A, mentioning WLIC 2005 (swiftnumber, ABA number, IBAN number).
    Please include your name, registration fee/hotel deposit with your bank transfer.
    All bank fees should be included.

Congrex Holland, the conference secretariat, will not be responsible for identifying funds transferred directly into the account when the name of the participant is not mentioned. Neither will bank charges of bank fees associated with the transfer be accepted.

CONGREX HOLLAND BV
P O Box 302
1000 AH Amsterdam
Netherlands
Tel. +31 20 5040 201
Fax +31 20 5040 225

Web: www.congrex.nl